Executive Assistant

hace 4 semanas

Madrid, Madrid, España buscojobs España A tiempo completo

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf.

Responsibilities

  • Assist the CEO's calendar, scheduling meetings, and coordinating with portfolio companies, and external stakeholders.
  • Handle travel arrangements, including booking flights, accommodations, and preparing detailed itineraries for the CEO.
  • Maintain accurate and up-to-date records and documentation.
  • Proactively address and manage unexpected situations, ensuring minimal disruption to the workflow.
  • Collaborate with various departments to support projects and initiatives as needed.
  • Anticipate administrative needs and address issues before they arise.
  • Draft slides, meeting notes and documents for executives

Qualifications

  • Proficient in Microsoft Office suite
  • Strong communication skills in English and Spanish, both written and verbal.
  • Proven experience as an Executive Assistant, Personal Assistant or administrative roles, preferably in a fast-paced environment.
  • Excellent organizational and multitasking skills, with the ability to prioritize tasks effectively.
  • High attention to detail and ability to handle sensitive information with discretion.
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