Executive Assistant

hace 3 semanas

Madrid, Madrid, España CEPSA A tiempo completo

About Moeve Trading

We are transforming from a traditional downstream oil company into an integrated energy company, aiming to generate 50% of revenues from sustainable sources by 2030.

Job Overview

We are seeking a dynamic Executive Assistant Coordinator to lead and inspire a team of Executive Assistants, while providing strategic support to our Executive Vice President (EVP).

The Executive Assistant Coordinator will not only manage critical executive support functions but also drive best practices across the Executive Assistant team, ensuring alignment with business priorities and operational excellence.

Key Responsibilities
  • Leadership & Coordination of the Executive Assistant Team: Oversee and coordinate the Executive Assistant team, ensuring efficiency, administrative excellence, and high performance in supporting the leadership team.
  • Implement best practices for administrative workflows, optimizing scheduling, communication, and operational effectiveness.
  • Executive Support to the EVP: Provide dedicated confidential support to the EVP, managing calendars, meetings, and high-priority projects.
  • Serve as a key liaison between the EVP and internal/external stakeholders, ensuring timely communication and follow-ups.
  • Administrative & Logistical Management: Oversee executive schedules, coordinate complex calendars, and manage high-level meetings and events.
  • Ensure meeting preparation, including agenda setting, document compilation, and follow-ups.
  • Support senior leaders in coordinating domestic and international travel, ensuring smooth logistics.
  • Operational & Business Support: Drive efficiency in administrative operations, maintain organized records and reporting systems, ensuring seamless workflow within the office.
  • Support special projects, tracking deliverables and aligning initiatives with business goals.
Requirements
  • Executive support experience: 5+ years.
  • Leadership Skills: Strong ability to coordinate, mentor, and manage a high-performing team.
  • Problem-Solving Mindset: Strategic, proactive approach to anticipating challenges and streamlining operations.
  • Tech Savvy: Proficiency in Microsoft Office (Outlook, Excel, PowerPoint) and collaboration tools (Teams).
  • Languages: Fluent in English (C1) and Spanish. Additional languages are a plus.
  • Confidentiality & Professionalism: Experience handling sensitive and confidential information at a senior level.
Why Join Moeve Trading?

Be part of an exciting energy transformation journey, with opportunities for career growth in a company committed to innovation, sustainability, and excellence.

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