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Office Coordinator
hace 6 días
We are looking for an Office Coordinator for an important Real Estate company based in Barcelona.
The successful candidate will ensure our Management Offices run smoothly and efficiently, upholding the company's professional standards and high level of service.
This role demands proactive leadership and a commercial perspective, supporting our teams across the business areas, including contract management, project administration, security, health and safety, and building maintenance.
Responsabilities
Resolve questions and problems independently, coordinating appropriate actions and referring only the most complex issues to higher levels.Use performance management techniques to monitor and demonstrate achievement of agreed service levels and lead on improvements.Ensure the building meets health and safety requirements and complies with government regulations and environmental standards.Respond appropriately to emergencies or urgent issues as they arise.Represent Office Management and provide updates at each bi-monthly team leaders meeting.Plan and coordinate the setup and logistics of events, ensuring budget adherence and internal communications.Work with the Finance department to facilitate any upgrades.Plan the best allocation and utilization of space and resources for the company's building, undertaking office layout changes and updates to plans as necessary.Submit Company's Credit Card expenses and sign off all invoices.Perform other ad-hoc duties as required by Management.Background & SkillsExperience managing facilities and offices.An approachable, personable attitude combined with excellent communication and customer service skills.Significant team assistance and contractor management experience.Ability to meet deadlines and work well under pressure.Proficiency in using database systems, MS software applications, and email.Ability to work well across all levels within the business and with external suppliers.A customer-focused approach with an innate understanding of quality service.Fluent in English. If you are a motivated individual with a passion for ensuring operational excellence and providing outstanding service, we would love to hear from you About UsW Executive Search is a boutique talent search agency. Our primary goal is to help companies build multicultural and high-performance teams.
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