Payroll Assistant Ipg Spain

hace 2 semanas

Madrid, Madrid, España Interpublic Group A tiempo completo

ob Title:
Payroll assistant,

Reporting To:
SSC SpainHead of Payroll department and SSC Director, SSC Spain

Job Objective
IPG has a Financial Shared Services Centre in Spain.

It currently provides a managed payroll service to IPG's agencies in Spain Payrolls are presently prepared by a 3rd party:

ADP upon SSC payroll department reviews and validations, Payroll accountant has to provide a technical assistance to any contact of IPG Subsidiaries ie CFO, HR and employees.

Payroll accountant can also participate to any project to implement new companies into the payroll tool upon needed.

Main responsibilities

_ Responsibilities linked to processes_

  • Process payrolls for IPG Spain agencies in compliance with local regulation
  • Process payroll for IPG Spain agencies in accordance with IPG standard procedures and the agreement with each agency
  • Ensure all payroll data is accurate, kept up to date and delivered to any external provider(s) in an timely manner using Hris tool (People Soft) if available
  • Document payroll processes as required using ADP CRM tool for all communication
  • Ensure changes and amendments to payroll data are accurate and completed in a timely manner in accordance with IPG standard procedures and the agreement with each agency, and well documented on CRM Ticket,
  • ADP CRM Ticket to be explained to SSC Manager if needed prior to approval, no ticket with fees have to be approved by the payroll team itself,
  • Ensure appropriate payroll payments to employees are accurate and are made within agreed terms, using ADP GFF automated tool in connection with Treasury,
  • Deal with any specific Customer Service issues from agencies and/ or employees as required
  • Carry out data entry activities related to payroll
  • Maintain archived records to satisfy audit and statutory requirements
  • Ensure confidentiality of all records
  • Ensure compliance with relevant employment law and industrial relations requirements
  • Assist and contribute to the implementation of relevant payroll and other HRIS technologies
  • Ensure that payrolls responsible for are processed in accordance with IPG policy and Sarbanes Oxley
  • Participate in audit processes within the Payroll department, including preparation and review for statutory, internal IPG, client and any other audit/review purpose
  • Ensure statutory deductions are processed accurately and are paid over to appropriate authorities in the required time frames.
  • Propose any process improvement.
  • Month end closing responsibilities related to payroll entries and adjustment.

_ Responsibilities linked to client support_

  • Continually enhance the Spain SSC's reputation for excellent Customer Service both internally and externally
  • Maintain the good image of SSC Spain
  • Maintain good working relationships with other SSC teams
  • Ensure service is delivered in line with agreed controls and procedures
  • Ensure service is delivered in accordance with Service Level Agreements
  • Initiate and support continuous improvement opportunities (both system and procedural)
  • Collect and provide information for monthly key performance indicators

Know-how and experiences

  • Experience of using payroll software, in particular ADP
  • 3 years' experience of working in a payroll processing role
  • Experience of processing high volume payrolls, with good knowledge of associated controlsand procedures
  • Experience working with an external payroll provider
  • Good knowledge of payroll best practice
  • Good working knowledge of the calculation of manual payments
  • Good understanding of relevant legislation include Data Protection, payroll taxation provisions
  • Experience in a large media/advertising industry will be an advantage
  • Experience of working in a shared service centre will be an advantage
  • Strong communication and customer service skills
  • Strong problem solving and organisational skills
  • Ensure confidentiality of all records
  • Experience of, and competence in using, integrated ERP software (particularly SAP) anadvantage
  • Competent with Microsoft Office tools
  • Able to work without constant supervision
  • Able to prioritise activities effectively
  • Well organised, methodical approach to working

Performances measurement
Efficiency of the payroll accountant will be measured with the indicators below:

  • Accuracy of Payroll runs to an agreed % of error rate
  • Number of Payroll queries and agreed % of response times
  • Number of Agency related queries and agreed % of response times
  • Delivery of reporting according to deadlines

BENEFITS OF JOINING IPG:

One of our primary goals is to support the health and well-being of you and your family.

Our compensation plan includes the following benefits, in addition to many others:

  • Period Friendly Workplace Policy
  • Gender Affirmation Policy
  • Flexible work arrangement
  • Employee Assistance Program
  • Tuition Reimbursement
IPG is an equal opportunity employer and we value diversity, inclusion and equity at our co

  • Ia Machine Learning

    hace 1 semana

    Madrid, Madrid, España Ipg Mediabrands A tiempo completo

    Location: Spain|Office: Madrid|Agency: Mediabrands - Spain|Ref#: 6461Desde IPG Mediabrands seguimos creciendo y buscamos un perfil que nos ayude a sofisticar y mejorar nuestro departamento de IAPrincipales responsabilidades y funciones: Analizar y diseñar soluciones IA. Programar y desarrollar modelos IA. Implementar y desplegar soluciones. Monitorizar los...

  • Ia Machine Learning

    hace 2 semanas

    Madrid, Madrid, España IPG Mediabrands A tiempo completo

    Location: Spain|Office: Madrid|Agency: Mediabrands - Spain|Ref#: 6461Desde IPG Mediabrands seguimos creciendo y buscamos un perfil que nos ayude a sofisticar y mejorar nuestro departamento de IA.Principales responsabilidades y funciones: Analizar y diseñar soluciones IA. Programar y desarrollar modelos IA. Implementar y desplegar soluciones. Monitorizar los...

  • Payroll Assistant

    hace 2 semanas

    Madrid, Madrid, España Precision for Medicine A tiempo completo

    The Payroll Assistant will support the Payroll Manager with payroll processes and payroll administration for several European countries ensuring payroll is processed accurately and on time to ensure best practice and compliance.Essential functions of the job include but are not limited to:Co-ordinates and collates monthly payroll inputs across multiple...

  • Analyst Executive

    hace 1 semana

    Madrid, Madrid, España IPG Mediabrands A tiempo completo

    Location: Spain|Office: Madrid|Agency: Initiative - Spain|Ref#: 6682Desde IPG Mediabrands seguimos creciendo. Estamos buscando un perfil para el equipo de Initiative que nos ayude a gestionar una de las cuentas más importantes de la compañía.Responsabilidades y funciones principales: Realización de informes de audiencias, campañas inversiones...

  • Payroll Assistant

    hace 1 semana

    Madrid, Madrid, España International Engineering company located in Madrid. A tiempo completo

    We're looking for a payroll assistant for our office in Madrid (Chamartin area).Responsibilities:Management of all the labour activity of the head office and other offices: Contracts, payroll, social security, IRPF, and the rest of the tasks of the area.Management and support to the company's international offices in labour matters.Updating and maintenance...

  • Digital Expert

    hace 1 semana

    Madrid, Madrid, España IPG Mediabrands A tiempo completo

    Location: Spain|Office: Madrid|Agency: Reprise - Spain|Ref#: 3785Desde IPG Mediabrands buscamos incorporar a nuestro equipo un Senior Digital Expert (Search) para nuestra agencia digital.Entre tus funciones y responsabilidades se encontrarán:Desarrollo de estrategias de performance orientadas al canal search para clientes de captación de leads....

  • Client Finance Analyst

    hace 2 semanas

    Madrid, Madrid, España IPG Mediabrands A tiempo completo

    Location: Spain|Office: Madrid|Agency: Mediabrands - Spain|Ref#: 8253Desde IPG Mediabrands estamos buscando incorporar un perfil de Client Finance Analyst para integrarse como parte del equipo financiero y en reporte directo al Client Finance Director de la compañía.Principales funciones y responsabilidades: Análisis de información relativa a proveedores...

  • Data & Mt Consultant

    hace 1 semana

    Madrid, Madrid, España IPG Mediabrands A tiempo completo

    Location: Madrid|Office: Madrid|Agency: Mediabrands - Spain|Ref#: 118Desde IPG Mediabrands buscamos incorporar un Data & MT Manager con un papel clave en la estrategia y el crecimiento de nuestros clientes y nuestra organización. Análisis de datos: recolectar y procesar grandes volúmenes de datos para identificar patrones y tendencias. Segmentación de...

  • Payroll & Benefits Specialist - Spain

    hace 1 semana

    Madrid, Madrid, España GE Vernova A tiempo completo

    Job Description SummaryJob DescriptionAs a P&B Specialist , you will be participating in Payroll processes where you will be handling Employee / HR queries, reporting and reconciliation activities and being involved in projects of improving/simplifying your respective process responsibilities. You will work closely with respective HR business partners and...

  • Payroll & Hr Administration Assistant

    hace 2 semanas

    Madrid, Madrid, España Louis Vuitton Malletier A tiempo completo

    Position We are currently looking for an HR Com & Ben Advisor to join the HR team for 6 months (extendable up to 1 year), at Madrid Head Office. The successful candidate will join an international & dynamic environment to give support to the retail network of the Mediterranean Region (Spain, Portugal, Morocco, Greece, Israel, Turkey & Kazakhstan). DUTIES &...

  • Payroll & HR Administration Assistant

    hace 1 semana

    Madrid, Madrid, España Louis Vuitton A tiempo completo

    About The JobWe are currently looking for an HR Com & Ben Advisor to join the HR team for 6 months (extendable up to 1 year), at Madrid Head Office. The successful candidate will join an international & dynamic environment to give support to the retail network of the Mediterranean Region (Spain, Portugal, Morocco, Greece, Israel, Turkey & Kazakhstan).Duties...

  • Payroll & HR Administration Assistant

    hace 4 semanas

    Madrid, Madrid, España Louis Vuitton A tiempo completo

    About The JobWe are currently looking for an HR Com & Ben Advisor to join the HR team for 6 months (extendable up to 1 year), at Madrid Head Office. The successful candidate will join an international & dynamic environment to give support to the retail network of the Mediterranean Region (Spain, Portugal, Morocco, Greece, Israel, Turkey & Kazakhstan).Duties...

  • Payroll Associate

    hace 2 semanas

    Madrid, Madrid, España PRIMARK A tiempo completo

    Descripción del puesto:Role: Payroll Associate, Iberia Team, Full Time (39,5 Hours)Purpose of role: Support Payroll Managers in Payroll Delivery across Spain & PortugalReports to: Payroll Managers, IberiaKey Responsibilities: Assist the Iberia payroll managers to deliver payroll payments accurately and on time in both Spain and Portugal. Generation of court...

  • Project Manager Tech-consultant

    hace 2 semanas

    Madrid, Madrid, España IPG Mediabrands A tiempo completo

    Location: Spain|Office: Madrid|Agency: Mediabrands - Spain|Ref#: 6370Desde IPG Mediabrands seguimos creciendo. En nuestra oficina de Madrid estamos buscando incorporar en nuestro equipo de Data & Martech estamos buscando un perfil con conocimientos y experiência en Adserving y las herramientas de gestión de campañas.Principales funciones y...

  • Payroll Administrator

    hace 1 semana

    Madrid, Madrid, España McCann Worldgroup Deutschland GmbH A tiempo completo

    Job Description: En el equipo de Talent de McCann Worldgroup nos encontramos en la búsqueda de un perfil de HR Operations.La persona seleccionada se incorporará al equipo de HR Ops, área de servicios compartidos para las diferentes agencias del grupo, realizando, principalmente las siguientes funciones:Gestión administrativa de personal: Comunicación...

  • Account Executive Senior

    hace 1 semana

    Madrid, Madrid, España IPG Mediabrands A tiempo completo

    General informationAgency:InitiativeFunction:Client ServicesLocation:Madrid, SpainJob Ref#:17286 Description & RequirementsPosition SummaryEn IPG Mediabrands buscamos un Account Executive para unirse a uno de los mejores equipos de nuestra agencia initiative, en el área de Servicios al Cliente.Key Responsibilities Gestión de campañas On, control, y...

  • Account Executive

    hace 1 semana

    Madrid, Madrid, España IPG Mediabrands A tiempo completo

    General informationAgency:UMFunction:Client ServicesLocation:Madrid, SpainJob Ref#:17285 Description & RequirementsPosition SummaryEn IPG Mediabrands buscamos un Account Executive para unirse a uno de los mejores equipos de nuestra agencia UM, en el área de Servicios al Cliente.Key Responsibilities Gestión de campañas On/Off, control, y seguimiento....

  • Payroll & HR Administration Assistant

    hace 1 semana

    Madrid, Madrid, España Louis Vuitton A tiempo completo

    POSTEDUTIES & RESPONSIBILITIESThe HR Com & Ben Assistant will report directly to the C&B Specialist of Mediterranean and work closely to the C&B and overall HR team.RESPONSABILITIES- Onboarding & Offboarding Support the new joiners to complete the welcome process (send handbook, help with benefits registration such as Health insurance, meal card...) Keep...

  • Prgx Spain, Inc.: Administrative Assistant

    hace 1 semana

    Madrid, Madrid, España Join A tiempo completo

    The Administrative Assistant will manage the administrative tasks of the Iberian office and will support finance and the HR team by performing the following duties:TasksManage Reception Preparation of Purchase OrdersControl of basic office servicesProvide standard reports & physical and digital file controlContact with Suppliers (Office, Electricity, Public...

  • Payroll Specialist

    hace 1 semana

    Madrid, Madrid, España Ryanair A tiempo completo

    Ryanair Holdings plc, Europe's largest airline group, is the parent company of Buzz, Lauda, Malta Air, Ryanair & Ryanair UK.Carrying 168m guests approx.3,000 daily flights from 90 bases, the Group connects over 235 airports in 37 countries on a fleet of 523 aircraft, with a further 127 Boeing 737s on order, which will enable the Ryanair Group to grow...