Personal Assistant Leadership Team

hace 2 semanas

Madrid, Madrid, España Conde Nast A tiempo completo

Condé Nast is a global media company producing the highest quality content with a footprint of more than 1 billion consumers in 32 territories through print, digital, video and social platforms.

The company's portfolio includes many of the world's most respected and influential media properties including Vogue, Vanity Fair, Glamour, Self, GQ, The New Yorker, Condé Nast Traveler/Traveller, Allure, AD, Bon Appétit and Wired, among others.

Condé Nast Entertainment was launched in 2011 to develop film, television and premium digital video programming.

Job Description:

Location:

Madrid, ES

The Role:
We are looking for an PA to support members of our Local and European Leadership Team.

Based in our Madrid offices, you will be responsible for providing professional pro-active and confidential support on a day-to-day basis.

Liaising with internal and external stakeholders you will become a key member of the Leadership Team.

What will you be doing?- Extensive diary management including coordinating and setting up internal and external engagements- Help manage logistics for meetings including booking meeting rooms, providing remote conference details, IT set up, catering etc.- Acting as a first point of contact on behalf of your directors, fielding and responding to queries and dealing with day-to-day requests Inbox management where required- Responsible for business finances including filling out corporate card expenses forms and expense claim management- Assist with monthly reports, presentations, and other Ad Hoc tasks that arise- Build key relationships within Condé Nast headquarters and offices globally- Taking minutes and building action trackers for relevant meetings- Supporting members of the Global Leadership team when visiting the Spanish offices.- Perform any other PA related duties or projects as requested- Keeping the department documentation up to date (e.g. team shared drives, org charts etc)- Help organise department internal meetings and events (e.g. fortnightly breakfasts, quarterly events, team lunches, etc)- Involvement in PA meetings and ensuring strong relationships are built on a global scale

Who you are:

  • English at a Bilingual level.
  • Relevant experience in a similar role supporting at a senior level
  • Experience of extension diary and travel management including visas, scheduling and complex itineraries
  • Extremely organised with exception time management skills and able to prioritise efficiently
  • Able to build rapport with stakeholders at all levels
  • Excellent written and verbal communications. Ability to create basic presentations and spreadsheets.
  • Highly confidential and discreet on all matters
  • A friendly, personable, productive and patient manner
  • Selfdriven and motivated, with an ability to show initiative in all situations and the ability to take responsibility for actions
  • Knowledge of Office/GSuite/Google Calendar would be an advantage
What happens next?

  • Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics._

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