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Executive Assistant
hace 4 meses
JOB DESCRIPTION
MAIN RESPONSIBILITIES
Executive Support:
- Manage executive calendars, schedule meetings, appointments, and travel arrangements.
- Prepare and organize materials for meetings, presentations, and conferences.
- Assist with the preparation and proofreading of documents, reports, and correspondences.
- In coordination with the CEO EA, support with the bard members and meetings celebrated in Madrid.
Office Management:
- Oversee the daytoday operations of the office, ensuring a clean, efficient, and productive workspace.
- Maintain office supplies, equipment, and facilities, coordinating repairs and maintenance as needed.
- Manage office budgets, track expenses, and process invoices.
- Implement and improve office policies and procedures to optimize efficiency and productivity.
Administrative Support:
- Act as the point of contact between the executives and internal/external stakeholders.
- Handle sensitive and confidential information with discretion and professionalism.
- Organize and maintain records, files, and databases.
- Conduct research and compile data for various projects and reports.
Event Coordination:
- Plan and coordinate company events, meetings, and conferences.
- Arrange logistics, catering, and accommodations for events as required.
- Assist with event preparation and followup tasks.
REQUIREMENTS
- Bachelor's degree in Business Administration or similar and Master's degree in International Senior Management Secretarial Studies.
- Have at least 5 years of experience as an executive assistant or in a similar role supporting highlevel executives.
- Level of English proficiency.
- Proficient in using office software (e.g., Microsoft Office Suite, Google Workspace).
- Excellent communication skills, both written and verbal.
- Strong organizational and time management abilities.
- Ability to handle multiple tasks and prioritize effectively.
- Discretion and confidentiality when handling sensitive information.
- Problemsolving skills and a proactive approach to tasks.
- Adaptability and flexibility to accommodate changing priorities.
WHAT WE OFFER YOU
- An indefinite contract.
- A competitive compensation with an attractive full benefits package.
- Excellent environment for continuous growth and learning.
- And the opportunity to work on a dynamic, dedicated, fun and passionate team of professionals.
