Women Techeu Project Management Officer

hace 7 días

Bilbao, Vizcaya, España EIT Manufacturing West, S.L. A tiempo completo

Full-time position at the EIT Manufacturing West's Headquarter in Donostia-San Sebastián (Spain). Our offices are located in the Palacio Miramar, one of the best locations in town._

About the position
Women Tech EU is a 2-years Horizon Europe (HE) project led by EIT Manufacturing West.

The initiative offers first-class coaching and mentoring to female founders, as well as targeted funding to help take their business to the next level.

The project has started on the 1st of February 2024.

The Project Management Officer plays a pivotal role in ensuring financial transparency, accountability, and compliance throughout the project lifecycle. Their expertise and diligence will contribute to the successful implementation of WomenTechEU and the achievement of project objectives.

This role presents a unique opportunity to contribute to the growth and empowerment of women entrepreneurs in Europe.

Missions and Key Accountabilities

  • Budget management: This includes building up detailed project budgets, establishing methods for continuous monitoring of expenditures of all partners and under all Work Packages, early identification of underspending or overspending to initiate corrective actions as needed (including preparation of documentation for contract amendments if needed).
  • Cascade funds management: Support to guarantee efficient and effective financial support to third parties that participate in the action as recipients. This includes supporting the Project Manager in the entire process from call elaboration and selection of beneficiaries to the actual distribution of EU funds.
  • Report the action implementation in accordance with the HE rules: This includes preparing EIT M's financial statement and obtaining the Certificate on the Financial Statement (CFS) with the support of the Office manager, gathering the financial statements of all partners (and CFS when needed), as well as contributions to the Technical Report from all Work Package Leaders/partners. Ensure that the reports are submitted on time and that they are accurate and complete.

Offer reporting advice to all partners:
eligible/ineligible costs, direct and indirect costs, budget items, budget flexibility, etc.

  • Procurement and purchase management: in compliance with EIT M West procurement policy and EU rules: elaboration of vendor contracts, monitoring contract performance to address any issues that may arise, keep records of all procurement processes, liaise with the Office Manager for invoicing.
  • The Officer will contribute to bid preparations in collaboration with EIT Manufacturing West External Program Manager.
  • The Officer will report directly to EIT Manufacturing WomenTechEU Lead, Teresa Hernández Martín.

Qualifications:

  • Bachelor's degree in accounting, finance, business administration, or a related field.
  • Master's degree in business administration (MBA) or a related field is a plus.
  • Financial or accounting professional certification is a plus.
  • 2+ years of experience in financial reporting and accounting.
  • 1+ years of experience with EU funding regulations. Knowledge in Horizon Europe program (or former EU RTD Framework Programmes) is a must.
  • 1+ years of experience with the Funding & tenders platform.
  • International and multicultural teams experience is a plus.
  • Good command of IT tools (MS Office, Web collaborative tools )
  • Fluent in English. Proficiency in Spanish and/or additional European languages is a plus.

Skills:

  • Attention to detail.
  • Analytical and problemsolving skills.
  • Excellent written and communication skills.
  • You have a strong sense of ownership with proven record of delivering results.
  • You respect timelines and deadlines.
  • You have strong organisational skills.

We offer

  • A fulltime position and a competitive salary.
  • A startup mindset, fast and flat processes, straight internal communication, low hierarchies, and freedom to operate.
  • A friendly atmosphere within a dynamic team at modern and welllocated office facilities.

Location
The role location will be at EIT Manufacturing West in Donostia-San Sebastián (Spain).

Equal opportunities

Selection Committee

Protection of personal data

Application
(i) a full curriculum vitae,
(ii) a Cover letter describing your vision for the role: Please describe how your experience, knowledge and skills will contribute to the success of WomenTechEU.

Application Deadline: 22/03/2024

Ability to commute/relocate:

Donostia, Guipúzcoa:
Reliably commute or planning to relocate before starting work (required)

Application Question(s):

  • Please, include a Cover letter describing your vision for the role: Please describe how your experience, knowledge and skills will contribute to the success of WomenTechEU. (CV and cover letter are mandatory)

Work Location:
Hybrid remote in 20008 Donostia, Guipúzcoa

Application Deadline: 22/03/2024

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