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Administrative Assistant International

hace 3 meses

Viladecans, Barcelona, España Unilever A tiempo completo

ABOUT UNILEVER


With 3.4 billion people in over 190 countries using our products every day, Unilever is a business that makes a real impact on the world.

Work on brands that are loved and improve the lives of our consumers and the communities around us.

We are driven by our purpose:

to make sustainable living commonplace, and it is our belief that doing business the right way drives superior performance.

At the heart of what we do is our people - we believe that when our people work with purpose, we will create a better business and a better world.

At Unilever, your career will be a unique journey, grounded in our inclusive, collaborative, and flexible working environment.

We don't believe in the 'one size fits all' approach and instead we will equip you with the tools you need to shape your own future.


We're establishing three Legal Powerhouses in Bangalore, Mexico City and Barcelona, which will be an integral part of the Legal Function and provide defined, structured services to our other lawyers and to the wider business.


JOB PURPOSE


Unilever is the place where you can bring your purpose to life with the work that you do - creating a better business and a better world.


In Unilever International, As intrapreneurs, we introduce Unilever's brands into white space geographies like Korea, Pacific Islands, Mongolia, and spearhead launches of iconic household brands like Dove, Lifebuoy, Sunlight, Fair & Lovely, TRESemme into big markets like U.S, China, Europe and SEAA.


As Unilever's growth engine, we establish global white space businesses in key channels such as Health & Beauty, Discounters, E-Commerce and alternate channels such as travel retail, marketing to institutional partners like the United Nations, and seeding Unilever brands to overseas diaspora who crave for a taste of their familiar home brands.


Singapore is our global hub leading strategy, marketing thinking, seeding plans, and alignment with the global categories and supply chain.

SPEED is the mantra for our resounding success.

To serve the underserved, we embrace a founder's mentality, explore unchartered territories, redesign end-to-end business models to establish successful businesses.

We make a difference by working fast and smart, nurturing our tribe, winning together and living by five tenets:


We will be the fastest route-to-market globally; We go where no (man, woman or distributor) has ever explored; Impossible is an opinion, not a fact; Speed is our currency; When brands are built right, they can last a lifetime.


WHAT WILL YOUR MAIN RESPONSIBILITIES BE


You will be the responsible for providing comprehensive administrative support to the management team, ensuring efficient and smooth day-to-day operations within the organization.

This role involves a combination of clerical, organizational, and communication tasks.

Administrative Support:

  • Manage and organize schedules, appointments, and meetings for management personnel.
  • Prepare and distribute documents, reports, and presentations as required.
  • Maintain and update filing systems, databases, and records.

Coordination and Communication:

  • Act as a liaison between management and various departments within the organization.
  • Coordinate and communicate with external stakeholders, clients, and vendors.
  • Facilitate internal communication within the management team and across departments.

Travel and Event Coordination:

  • Arrange travel plans, accommodations, and itineraries for management staff.
  • Assist in organizing and coordinating events, conferences, and meetings.

Data Management:

  • Compile and organize data for reports and presentations.
  • Assist in data entry, analysis, and maintenance of databases.

Project Assistance:

  • Provide support on special projects as assigned by management.
  • Assist in project coordination, tracking progress, and ensuring deadlines are met.
  • Office Management:
  • Oversee office supplies and equipment, ensuring availability and functionality.
  • Coordinate office logistics and assist in the onboarding of new employees.

Confidentiality:

  • Handle confidential information with discretion and maintain a high level of confidentiality.

Visa Management Process:

  • Assist in the coordination of visa processes for international travel or assignments.
  • Liaise with relevant authorities, legal teams, and employees to ensure compliance with visa regulations.
  • Maintain accurate records of visa status and expirations.

HR Queries:

  • Serve as a point of contact for general HRrelated queries from employees.
  • Collaborate with the HR department to address employee concerns or direct queries to the appropriate personnel.
  • Assist in the onboarding process and maintain employee records.

Event Management:

  • Plan and coordinate company events, conferences, and meetings.
  • Manage logistics, including venue selection, catering, audiovisual equipment, and other eventrelated details.
  • Collaborate with internal teams and exte