Yacht Accountant

hace 2 semanas

Palma, Baleares, España Hill Robinson A tiempo completo
Working closely with other members of the Client Service Team, the Yacht Accountant is responsible for:

  • Assisting the Yacht Manager with compiling Client focused reports providing economic analysis of each vessel
  • Exploring areas for improvements that could lead to potential cost savings and improved efficiencies across the fleet
  • Keeping the team fully informed of funding, payment runs, significant issues etc.
  • Working closely with other entities of the HRG the Yacht Accountant is responsible for assisting the General Manager with company accounting and administration
  • Ensuring common working practices and reporting formats are adhered to and deadlines are maintained and met.

FINANCIAL MANAGEMENT - Client Service Team
General

  • Provide information as required to enable the Yacht Manager(s) to establish, monitor and analyse monthly
- budgets, communicate/ anticipate expenditure, purchasing and spending thresholds, approve invoices,
- advise on monthly funding requests.

Budgets

  • Working with the Yacht Manager. and other parties prepare the budget for the year ahead
  • Continually monitor expenditure against budget and analyse variations. This is done with a view to anticipate and prevent any budget over runs.
  • Strive to identify items where savings against the budget can be made.
  • Report to Yacht Manager any unavoidable predictable budget variations as and when identified and strive to mitigate their impact.
Funding/Payments

  • Working with Yacht Manager approve and prioritise payments according to funds available and current requirements.
  • Preparing payment runs
  • Sending Cash to Master
  • Sending funds to credit card account
Monthly Accounts
- lmporting cash and credit card expenditure, check receipts and reconciling the accounts.

  • Prepare monthly accounting returns commenting against budget prior to further review by Yacht Manager.
  • Make adjustments to accounts following input from Yacht Manager and finalise accounts for issuing.
  • Monitor account balances and unpaid invoices.
  • Alert Yacht Manager to any irregular expenditure.
Reporting

ln conjunction with other Hill Robinson staff, provide regular updates to the Client as required to include but not limited to:

  • Funding Updates
  • Financial Issues
  • Communication YTD expenditure with Captains/Pursers.
  • Yearend Accounting reporting
General

  • Bank reconciliations.
  • Liaising with Captains/Pursers.
  • Assist with Client audits as may be required from time to time.
  • Ad hoc accounts training to new Captains/Pursers.
  • Opening bank accounts, purchasing Quicken,
  • Ordering credit cards etc.
Communications/ General

  • Facilitate good flow of communication between yacht and other departments at Hill Robinson
lnvoices

Daily processing of supplier invoices:

  • Entering new suppliers into HRPAY
  • Entering invoices into RPAY (checking validity, VAT, owning company addresses etc.)
  • Liaising with suppliers on queries, for invoices to be reissued/bank details obtained etc.
Payments

  • Preparing payment runs
for Yacht Accountant and Yacht Manager to review, approve and process.

  • Updating payment runs and exchange rates/bank charges in QuickBooks.

HRE ACCOUNT MANAGEMENT
Accounts
- ln conjunction with HYM manage quarterly expenditure reports

  • Manage quick books for HRE invoicing, monitoring and monthly reporting
  • Manage webexpenses; cash/ credit card accounts
Administration

  • Answers multiple phone lines and responds to caller's questions or directs the call to the appropriate party.
  • Adhoc visitors; responds to questions, provides information, documents, instructions or directs visiter to appropriate party. Ensures office is always ready to receive visitors.
  • Responds to requests for information via mail, phone or inperson.
  • Opens, sorts and distributes incoming mail and processes outgoing mail including couriers and international deliveries.
  • Responsible for maintaining and ordering inventory of supplies, keeping office stocked, organized and in good working order.
  • Trouble shoot and arrange IT assistance when needed.
  • Copy, scan, distribute and file paperwork including client and accounting files.
  • Maintain office infrastructure and services.
  • Assist HRE general manager on adhoc administration.

Skills required:

  • Full command of English language written, and spoken.
  • Working knowledge of Spanish spoken essential; written an advantage.
  • Ability to work with Microsoft Office
  • Word, Excel, Outlook, PowerPoint etc., QuickBooks.
  • Excellent communications skills and the ability to liaise in a professional manner with Captains, colleagues and other contacts as may be required.

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