Personal Assistant
hace 6 días
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Personal Assistant (Legal Office), AlicanteClient:Location:Job Category:Other
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EU work permit required:Yes
Job Views:4
Posted:06.03.2025
Expiry Date:20.04.2025
Job Description:Do you have experience as PA or Secretary? If you are fluent in English and Spanish and are organized, proactive, and enjoy working in a fast-paced environment, we would love to hear from you
Main Responsibilities:- Organising the executive's daily schedule and meetings, complex diary management, extensive flights, transportation and accommodation arrangements.
- Developing, implementing and maintaining new administrative systems, including databases and record entry; (dl books and Patrix IP).
- Reviewing, distributing and managing correspondence, including filing, noting WIPO, UKIPO and EUIPO´s deadlines.
- Assisting with marketing and business development activities/events, both internal and off-site.
- Assisting with recruitment of new staff, training, induction and maintaining the holiday calendar.
- Assisting lawyers, paralegals and other staff as necessary in the course of their duties.
- Reception/ office management including answering incoming telephone calls and greeting visitors.
- Maintaining office supplies and equipment.
- Maintaining the condition of the office and arranging for necessary repairs.
- Monitored and handled post and e-mails, ensured all client-related correspondence is passed on to the appropriate fee earner.
- Proven experience as a personal assistant or in a similar role.
- Excellent organizational and time management skills.
- Strong communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to maintain confidentiality and handle sensitive information.
- A positive attitude and a willingness to learn.
- PI or legal knowledge is valuable.
- Competitive salary; 22.000 - 26.000 GS.
- Flexible working hours (9:00 to 17:30 or 9:00 to 18:00).
- A supportive and friendly work environment.
- Opportunities for personal and professional growth.
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