Senior G&A and Marketing Procurement Specialist

Nexthink is the leader in digital employee experience management software. The company provides IT leaders with unprecedented insight allowing them to see, diagnose and fix issues at scale impacting employees anywhere, with any application or network, before employees notice the issue. As the first solution to allow IT to progress from reactive problem solving to proactive optimization, Nexthink enables its more than 1,300 customers to provide better digital experiences to more than 18 million employees. Dual headquartered in Lausanne, Switzerland and Boston, Massachusetts, Nexthink has 9 offices worldwide.

#LI-Hybrid

We are seeking a detail-oriented and proactive Senior Procurement Specialist to manage sourcing and purchasing activities across our General & Administrative (G&A) functions, including Marketing, Sales, Finance, Human Resources and travel. IT/Digital procurement experience is desired but not mandatory. This role will partner closely with internal stakeholders to ensure efficient vendor management, cost optimization, and compliance with company policies.

The ideal candidate will have a strong understanding of indirect procurement, negotiation strategies, P2P process reengineering and outstanding influencing skills. The successful candidate will play a pivotal role in managing our procurement processes, driving cost savings, optimizing vendor relationships, and ensuring the efficiency and effectiveness of our sourcing activities.

Responsibilities:

Madrid, Spain (Hybrid – 3 days in office)

Responsibilities: 

• Strategic Sourcing: Lead the strategic sourcing process for corporate functions (including but not limited to Marketing, Sales, Finance, Human Resources and travel) by procuring products and services. This includes preparing and managing RFPs and other sourcing events.
• Cost Optimization: Identify opportunities for cost savings and cost avoidance through effective negotiation strategies, volume consolidation, and vendor performance management.
• Stakeholder Management: Partner with Marketing, Sales, HR, Finance, and IT teams to understand business needs and translate them into effective sourcing strategies.
• Vendor & Contract Management:
  • Negotiate commercial terms, pricing, and service-level agreements.
  • Ensure contracts are compliant with internal policies and legal requirements.
  • Track supplier performance and drive continuous improvement.
• Spend Analysis & Optimization: Analyze category spend, identify savings opportunities, and implement cost-control initiatives.
• Process Improvement: Contribute to developing procurement policies, tools, and templates to streamline operations.
• Procurement Operations: Manage the end-to-end procurement process — from supplier selection, RFPs, and negotiation to purchase order management and invoice reconciliation.
• Cross-Functional Collaboration: Work closely with Finance on budget alignment and payment processes, and with Legal on contract review.
• Influence vendor selection through stakeholder partnerships, market intelligence, benchmarks, supplier road-mapping, contract terms and company's long-term strategy.
• Leadership and Mentoring: Provide guidance and mentorship to junior sourcing team members, fostering their professional development and contributing to the overall success of the team.

• Bachelor's degree in Business Administration, Supply Chain Management, or related field. Master's degree preferred.
• Minimum of 7 years of experience in sourcing, procurement, or vendor management. 
• Proven track record of successful contract negotiation, vendor management, and cost optimization in a complex, multi-vendor environment. Must be able to lead complex negotiations with large vendors.
• Experience in developing procurement best practices and implementing procure-to-pay (P2P) systems such as Coupa, Ariba, or other similar platforms.
• Exceptional influencing and stakeholder management skills, with the ability to build consensus and drive alignment across diverse teams and stakeholders.
• Working knowledge of negotiating key legal and commercial terms.
• Strong analytical and problem-solving skills, with the ability to interpret data, analyze trends, and make data-driven decisions.
• Excellent communication, presentation, and negotiation skills, with the ability to articulate complex concepts clearly and persuasively.
• Strong proficiency in English language (written and verbal) is required. Experience working with stakeholders from different cultures, countries and languages is a plus.
• Willingness to learn and to teach. Commitment to teamwork and collaboration.

Join our team and make a significant impact on our organization's sourcing strategy and operations 

We are the pioneers and trailblazers of a global IT Market Category (DEX) that is shaping the future of how the world works, giving our customers' IT Teams total digital visibility across their enterprise. Our innovative solutions integrate real-time analytics, automation, and employee feedback across all endpoints. This enables our IT teams to solve complex technical challenges, create ever more productive workplaces, and deliver happy, satisfied employees in the digital workplace.

With over 1000 employees across 5 continents, Nexthink operates as One Team, connecting, collaborating and innovating to continuously grow. We call our employees 'Nexthinkers' and our commitment to diversity, inclusion, and equity is second to none. We currently have over 75 nationalities working with us, from all cultures and backgrounds, speaking many different languages.

If you are looking for a change and like a nice atmosphere, lots of challenges, and having fun while working, this is a great opportunity for you Check what we offer: 

• Permanent Contract and a competitive compensation package.
• Amazing centrally located offices near the Bernabeu Stadium.
• Private Health Insurance (Sanitas) and daily meal vouchers of 11 EUR will be entirely covered by us.
• Hybrid work model balancing office and remote work, with a structured approach for new hires to foster connections and onboarding.
•   Flexible Hours and unlimited vacation (employees have unlimited paid time off on top of the 23 days of holidays we offer) plus 3 company-paid volunteer days.
• Up to 25 EUR per month for a gym subscription.
• Flexible compensation plan for childcare & public transportation.
• Reimbursement of up to 50% of the cost of English & Spanish classes.
• Fresh fruit, cookies, soft drinks and protein shakes at the offie.
•  Regular company and team events like Pizza talks, Team Building activities, Christmas parties, hosting Meetups at the office and more
•   Bonuses for referring successful hires after three months of continuous employment.
• We offer a relocation package to people who are coming from another country.