International Cooperation

Company Overview

The Xcalibur Foundation is a non-profit organisation committed to developing international cooperation projects in countries where its parent company, Xcalibur Multiphysics, operates. Established in April 2021, the Foundation brings together its parent company, collaborators, and patrons who are actively engaged in social and educational initiatives, particularly benefiting children, youth, and women.

Purpose of the Position

As a Senior Project Officer at Xcalibur Foundation, you will play a pivotal role in the design, implementation, and monitoring of international cooperation projects, ensuring alignment with the Foundation's mission and strategic objectives.

Supervision and Coordination

Under the supervision of the Programme Director and/or Programme Manager(s), the Senior Project Officer is responsible for ensuring the effective implementation of projects, impact monitoring, stakeholder coordination, project communication, and fundraising within their area of responsibility.

Principal Areas of Responsibility

General Duties

• Development of project documentation (logical frameworks, budgets, planning, etc.).
• Implementation, monitoring, and evaluation (M&E) of project activities.
• Administrative management of projects (HR, finance, MoUs, and contracts).
• Contribution to communication strategy and content development, in collaboration with the Communication Coordinator and Programme Managers.
• Identification and acquisition of public and private funding for project financing.

Specific Responsibilities and Tasks

(This list is not exhaustive and reflects the main duties associated with the role.)

1. Project Development and Documentation

• Actively participates in defining the action strategy for the country(ies) under his/her responsibility, and attends key meetings with relevant stakeholders.
• Participates in the design and development of new projects within the assigned country(ies).
• Responsible for drafting and consolidating all project documentation, including diagnosis and evaluation reports, concept notes, project definition forms, budgets, financial documents, and HR-related materials.
• Identifies and secures public and private funding opportunities, prepares project proposals, and ensures timely submission within established deadlines.

2. Project Implementation, Monitoring, and Evaluation (M&E)

• Ensures close follow-up and proper implementation of project activities in line with approved plans.
• Regularly updates project action plans based on progress and contextual changes.
• Develops or adapts M&E plans and tools for each project to ensure systematic evaluation of results and impacts.
• Collects, verifies, and analyses data to inform M&E processes and measure project performance.
• Plans and leads regular coordination meetings with project teams, implementing partners, donors, and stakeholders to ensure smooth communication and effective project follow-up.

3. Administrative and Financial Management

• Oversees financial planning and monitoring for assigned projects, including accounting follow-up, cash flow updates, and bank transfer scheduling.
• Prepares HR documentation aligned with project design (job descriptions, organisational charts, etc.) in collaboration with Programme Managers.
• Ensures exhaustive control and justification of expenditures in compliance with donor and institutional guidelines.
• Drafts and manages contracts, MoUs, and other legal or operational documents to ensure proper stakeholder engagement.

4. Communication and Visibility

• Collaborates with the Communication Coordinator in defining and executing communication strategies related to assigned projects.
• Contributes to the creation and dissemination of communication materials (social media, website, and other marketing tools) to enhance project visibility and stakeholder engagement.

Qualifications and Experience

• Education: Bachelor's degree in International Studies, Business Administration, Project Management, Development Cooperation, Public Management, or related fields.
• Experience: Minimum of 3 years in similar positions within international development or cooperation projects.

Skills and Competencies

• Strong organisational skills and ability to manage multiple priorities effectively.
• Demonstrated capacity to align with and contribute to institutional goals.
• Proven experience in securing national and international public funding.
• Beneficiary- and results-oriented mindset.
• Proficiency in project management methodologies, planning, and tools.
• Excellent verbal and written communication skills, with the ability to adapt to diverse audiences and contexts.
• Strong interpersonal and team leadership skills.
• Advanced proficiency in Microsoft Office Suite.

Language Requirements

Fluency in English and Portuguese or French is essential.