Assistant Facilities Manager

hace 4 días


Greater Valencia Metropolitan Area, España JLL A tiempo completo

Role Purpose:

Reporting to the Senior Facilities Manager and working as part of the overall Facilities Team, the Assistant Facilities Manager will manage a range of soft services and provide the necessary support to ensure the efficient and effective running of the site.

Responsibilities:

JLL

  • Vendor Management
  • Manage the team providing soft and hard services to the site (cleaning, maintenance, waste & recycling, vending & food services etc.)
  • Monitor compliance with contracts and service level agreements (SLAs).
  • Manage purchase orders, invoices according to internal policies.
  • Client Management
  • Interface with client and action queries promptly in line with service level agreements
  • Manage and maintain regular contact and meetings with client - to report on issues, recommendations and cost estimates
  • Facilities Maintenance
  • Supervise preventive and corrective maintenance of facilities.
  • Coordinate repairs and infrastructure improvements.
  • Weekly walk-round ensuring quality standards are maintained
  • Budget Control
  • Participate in budget preparation and identifying the needs and opportunities
  • Monitor expenses and identify cost-saving opportunities.
  • Regulatory Compliance
  • Ensure facilities comply with local and corporate regulations.
  • Maintain records and documentation required for audits.
  • Ensure compliance with health and safety regulations.

Requirements:

  • Knowledge of the Facilities/Office Services Coordinator role
  • Previous experience of working within a high-profile corporate environment
  • Education: Diploma/degree level
  • Problem solving skills
  • Good decision making
  • Excellent written/verbal communications in both Spanish and English
  • Spreadsheet and word processing
  • Customer focused
  • Good interpersonal skills
  • Assertive
  • Attention to detail


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