Assistant Facilities Manager
hace 4 días
Role Purpose:
Reporting to the Senior Facilities Manager and working as part of the overall Facilities Team, the Assistant Facilities Manager will manage a range of soft services and provide the necessary support to ensure the efficient and effective running of the site.
Responsibilities:
JLL
- Vendor Management
- Manage the team providing soft and hard services to the site (cleaning, maintenance, waste & recycling, vending & food services etc.)
- Monitor compliance with contracts and service level agreements (SLAs).
- Manage purchase orders, invoices according to internal policies.
- Client Management
- Interface with client and action queries promptly in line with service level agreements
- Manage and maintain regular contact and meetings with client - to report on issues, recommendations and cost estimates
- Facilities Maintenance
- Supervise preventive and corrective maintenance of facilities.
- Coordinate repairs and infrastructure improvements.
- Weekly walk-round ensuring quality standards are maintained
- Budget Control
- Participate in budget preparation and identifying the needs and opportunities
- Monitor expenses and identify cost-saving opportunities.
- Regulatory Compliance
- Ensure facilities comply with local and corporate regulations.
- Maintain records and documentation required for audits.
- Ensure compliance with health and safety regulations.
Requirements:
- Knowledge of the Facilities/Office Services Coordinator role
- Previous experience of working within a high-profile corporate environment
- Education: Diploma/degree level
- Problem solving skills
- Good decision making
- Excellent written/verbal communications in both Spanish and English
- Spreadsheet and word processing
- Customer focused
- Good interpersonal skills
- Assertive
- Attention to detail
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