THP | Event Project Manager

High-Level International Business Conference Project

Location: Shanghai + Barcelona

Type: Project based. Eligible to upgrade to full-time if both feel great after this contract.

Role Summary

You will support the Senior Project Manager / Project Director as a key project handler for a middle / large-scale offline customer event in Barcelona. You will coordinate day-to-day workstreams, track progress, and help keep communication, timing, and deliverables on track.

Reports to Senior Project Manager, CMI Barcelona Project.

Role Description

• Support client communication and daily follow-ups, under the guidance of the Senior PM, and help maintain good client relationships and satisfaction.
• Build and maintain detailed working timelines, action lists, and trackers for your workstreams; remind and follow up with internal teams to stay on schedule.
• Prepare meeting notes, recap emails, and status reports; ensure key decisions and next steps are clearly captured and shared.
• Coordinate closely with designers and the senior producer / technical lead on feasibility, costing inputs, and on-site requirements for your scope.
• Monitor time, quality, budget and suppliers within your work scope; Track risks and issues in your work area (time, quality, budget, suppliers, etc.) and proactively flag issues and propose solutions to the heads.
• Support on-site operations in Barcelona: assist with client reception, internal coordination, minute-by-minute rundown execution, and quick troubleshooting.
• Assist with basic commercial / admin tasks, such as quotation support, PO & change-order tracking, and supplier documentation.

Requirements

• 3–5 years' experience in event / experiential marketing project coordination or management, preferably with at least one sizable overseas project. Solid experience working as account / project executive, junior PM, or similar at an event / creative / agency environment.
• Strong planning, coordination and follow-through skills; comfortable using basic project tools (timelines, action logs, Excel/Slides, etc.).
• Good client-facing communication ability, clear and polite, able to manage expectations and ask questions when things are unclear.
• Fluent Chinese and workable English for emails, documents and meetings with overseas partners (reading/writing required; speaking a plus).
• Able to commit to a 2–3-month contract from early December 2025 to mid-March 2026: mainly based in THP Shanghai office, plus about 2–3 weeks on-site in Barcelona.
• Self-driven, detail-minded, and a team player who is willing to "make it happen" at key milestones.

Challenges & Benefits

• Lead a high-visibility event with global industry leaders.
• Work alongside top-tier production and event professionals.
• Competitive compensation with potential performance bonuses.
• Expand your professional network in the international events industry.
• Enhance your portfolio with a prestigious Paris-based conference.

Who we are

THP is a globally operating experiential marketing and brand activation agency.

Founded in 2011, we specialize in crafting high-impact experiences for international brands across five continents. With teams and partners based in New York City, Shanghai, Dubai, Barcelona, Jakarta, Bangkok, Ljubljana and Accra, we combine creativity, cultural fluency and executional precision to bring brand stories to life globally and locally.

At THP, we believe that success is a choice and our mission is to Make it Happen.

How to apply

To apply, please send your resume to:

CC: ;

Subject: [THP Creatives] Application – Event Project Manager (Client Support Lead) (Barcelona)

Deadline: December 5th, 2025