NEUROAGE Network Administrative

VHIR offers a vacant position for a NEUROAGE Network Administrative to join the Innovation and Business Development Directorate (DIDN) and reinforce the development of the NEUROAGE Network. NEUROAGE is a multidisciplinary initiative led by VHIR and financed by AGAUR for the next three years, aimed at promoting innovation, knowledge transfer and collaborative research in the field of brain health, ageing and neurodegeneration.

The DIDN's mission is to transform excellence in research and clinical practice into high-impact healthcare solutions through a structured and value-driven innovation model. Through its certified ISO 56001:2024 innovation management system, the Directorate integrates its strategy articulated around four core pillars:

1) strengthening public-private collaboration, by building alliances and co-development initiatives with industry and key health-ecosystem stakeholders to expand the reach of innovation and accelerate validation in real clinical settings

2) identifying high-impact innovative solutions, through multidimensional assessment and prioritization of opportunities with clear clinical and market value, defining the most appropriate transfer pathway

3) fostering a value-oriented innovation culture, by promoting training, challenge-based programs, internal communication and recognition initiatives that embed innovation into clinical and research practice with a focus on patient outcomes

4) managing and protecting VHIR's full portfolio of innovation assets, ensuring the proper development, valuation and safeguarding of the institute's intangibles.

Over the past years, VHIR has consolidated a robust innovation and business development model based on collaboration, entrepreneurship and impact. This model has accelerated the translation of scientific results into clinical and market-ready solutions: 13 licensed technologies, 11 newly created spin-offs and start-ups and over 60 new jobs.

Within this ecosystem, NEUROAGE stands as a strategic network that connects researchers, clinicians, companies, technological partners and patient associations to address the challenges of neurodegenerative diseases and healthy ageing. The coordinator will play a key role in the operational and strategic development of the network, ensuring efficient communication, event coordination, community activation, project scouting, and alignment with the DIDN's innovation strategy.

The successful candidate will contribute to positioning NEUROAGE as a reference hub in brain and ageing innovation, maximizing its visibility, strengthening collaborations, promoting translational impact and supporting the generation of new research and innovation opportunities.

As VHIR continues to scale its innovation model and foster cross-sector alliances, the NEUROAGE Network Coordinator will be essential in ensuring the long-term growth, consolidation and international projection of the network.

Education and qualifications:Required:

• Higher Vocational Training (CFGS) or equivalent

• Fluency in Catalan, Spanish and English.

Desired:

• Experience in administrative support for projects.

Experience and knowledge:Required:

• Advanced knowledge of office software and Microsoft Office, especially Excel

Desired:

• Experience with the Power BI program 

Main responsibilities and duties:

• Organise meetings and conferences: agenda coordination, room booking, preparation of documentation, drafting agendas and minutes, managing registrations, travel and accommodation, etc.

• Maintain an up-to-date record of the status of the Network's activities.

• Manage documentation, data, and indicators derived from the unit's activity (patents, licenses, contracts, certificates, reports and supporting documents, invoices, support for grant applications, etc.).

• Coordinate agendas and the documentation required for the proper functioning of the Network.

• Provide support for any other tasks within their area of responsibility as assigned by their supervisor.

• Coordinate visual and branding materials.

• Manage the unit's communications (mailboxes, newsletters, press releases, etc.).
  

Labour conditions:

• Full-time position: 37,5h/week.

• Starting date: immediate

• Gross annual salary: Remuneration will depend on experience and skills. Salary ranges are consistent with our Collective Agreement pay scale

• Contract: Linked to the project (3 years)

What can we offer?

• Incorporation to Vall d'Hebron Research Institute (VHIR), a public sector institution that promotes and develops the biomedical research, innovation and teaching at Vall d'Hebron University Hospital (HUVH), the biggest hospital of Barcelona and the largest of Catalan Institute of Health (ICS).

• A scientific environment of excellence, highly dynamic, where high-end biomedical projects are continuously developed.

• Continuous learning and a wide range of responsibilities within a stimulating work environment.

• Individual training opportunities.

• Flexible working hours.

• 23 days of holidays + 9 personal days.

• Flexible Remuneration Program (including dining checks, health insurance, transportation and more)

• Corporate Benefits: platform through which you can obtain significant discounts on travel, culture, technology, gastronomy, sports... among many others.

• Healthy Offering: choose from a variety of wellbeing focused activities to be the healthiest you.

• International Mobility Support (Welcome Services): We aim to make your arrival in Barcelona smooth and pleasant by providing city information, guidance on required procedures, access to the International Welcome Desk, family recommendations, and support in finding accommodation

Deadline to apply:

How We Hire:

Pre-selection: Candidates are shortlisted based on their skills, qualifications, and relevant experience as outlined in their CVs.

Interviews:  Meetings may be held with Talent Acquisition and/or the hiring manager.

Practical assessment: Depending on the role, candidates may complete a case study, technical task, presentation, or written exercise, on-site or remotely.

Checks: Education, references, and other job-related verifications may be carried out.

Job offer: The selected candidate receives a formal job offer upon successful completion of the process.

VHIR embraces Equality and Diversity. As reflected in our values we work toward ensuring inclusion and equal opportunity in recruitment, hiring, training, and management for all staff within the organization, regardless of gender, civil status, family status, sexual orientation, gender identity and expression, religion, age, functional diversity or ethnicity.

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