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Event Management Lead – EU

hace 3 semanas

Barcelona, Barcelona, España ntam A tiempo completo

Contract:
Full-time, 1-year (renewable)

Location:
On-site, ntam Barcelona Office

Start Date:
Immediate

Experience Level:
Senior (Minimum 5 years)

Industry Advantage:
Pharma/Healthcare events experience is a strong plus

About ntam

ntam is an international marketing and medical experience group specialising in healthcare transformation, scientific events, medical communications, and AI-enabled engagement solutions.

With active operations across the Middle East, Europe, the UK, USA, and KSA, ntam EU (Barcelona) leads major scientific events, medical congress activations, and experiential healthcare programs for global pharmaceutical clients.

Our work includes:

  • Scientific events, advisory boards, and CME programs
  • Medical exhibitions and booth production
  • KOL engagement and onsite medical content capture
  • AI-enhanced event analytics, behavioural tracking, and digital twins
  • Healthcare-specific creative, content, and experiential solutions

Position Overview

The
Event Management Lead – EU
will oversee the planning, execution, and delivery of medium to large-scale events, exhibitions, and congress activations for our pharmaceutical and healthcare clients across Europe.

This is a
senior, full-time role based in the ntam Barcelona office
, requiring daily onsite presence.

The role demands deep experience in event production, vendor management, cost control, and end-to-end project leadership.

Key Responsibilities
1. Event Planning & Strategy

  • Lead full event lifecycle: concept, planning, budgeting, production, coordination, execution, and post-event reporting.
  • Translate client objectives into operational plans aligned with ntam healthcare standards.
  • Develop timelines, stakeholder maps, risk plans, and execution frameworks.
  • Lead scientific congress participation strategy for pharma clients.

2. Exhibition & Production Management

  • Manage full booth production: design, fabrication, installation, teardown, logistics, safety and compliance.
  • Ensure booth outputs align with pharmaceutical compliance, brand guidelines, and scientific accuracy.
  • Oversee partner agencies, AV suppliers, stage production, DECO companies, fabrication, and onsite contractors.

3. Vendor & Supplier Coordination

  • Build and maintain relationships with a vetted network of vendors across Spain and EU.
  • Negotiate contracts, control budgets, manage quotations, and ensure cost-effective delivery.
  • Ensure all suppliers follow ntam's ISO-aligned operating standards (9001, 27001, 14001,

4. Project Leadership & Client Engagement

  • Serve as client-facing lead for assigned healthcare accounts.
  • Manage all timelines, deliverables, and communication streams.
  • Coordinate cross-functional teams (creative, medical content, digital, logistics, AI/tech).
  • Lead on-site operations across EU cities with hands-on execution.

5. Healthcare Events Expertise

  • Handle medical congresses, advisory boards, symposia, booth activations, KOL interviews, and medical content capture.
  • Understand pharmaceutical regulatory frameworks, compliance (EFPIA), and medical approval workflows.
  • Work closely with ntam Health division to integrate scientific content requirements.

6. Financial Management

  • Own event budgets, cost tracking, invoicing preparation, and financial reporting.
  • Ensure financially efficient planning without compromising quality.
  • Prepare budget proposals and negotiation documents.

7. AI, Technology & Data Integration

(Aligned with ntam's AI-first strategy)

  • Integrate AI insights and event analytics (behaviour tracking, sentiment, engagement heatmaps).
  • Support digital twin event simulations and Speakers Mate integrations where needed.
  • Ensure all events utilise ntam's modern technology stack and data workflows.

Requirements
Professional Experience

  • Minimum
    5 years
    of proven experience in event management, experiential marketing, or exhibition production.
  • Strong advantage if experienced in
    pharma, scientific congresses, or medical events
    .
  • Track record managing large-scale events across EU.
  • Strong proficiency in vendor management, fabrication management, and onsite leadership.

Skills & Competencies

  • Expert-level project management skills with ability to run multiple events in parallel.
  • Strong negotiation and budget management capabilities.
  • Excellent organisational, communication, and coordination skills.
  • Ability to work under pressure, travel frequently across EU (10–30%), and manage on-site operations.
  • High proficiency in timelines, Gantt charts, project documentation, and operational flow.
  • Fluent in English; Spanish is a strong advantage.

Working Style

  • Must work
    on-site in ntam Barcelona Office
    (this is not a remote or hybrid role).
  • Immediate availability preferred.
  • Strong sense of responsibility, ownership, and quality orientation.

Why Join ntam EU

  • Work with a global healthcare-focused agency delivering high-impact scientific events.
  • Exposure to leading pharmaceutical clients and major congresses worldwide.
  • Be part of an innovative organisation integrating AI, data science, and experiential healthcare solutions.
  • Dynamic, international, fast-paced environment with significant growth opportunities.