BOOK-KEEPER/ADMIN SPECIALIST

BOOK-KEEPER/ADMIN SPECIALIST

Location
: Marbella, Costa del Sol, Spain

Contract
: Full-time, On-site

Industry
: Media, Publishing, Communications

The business

We are the award-winning English-language media group, the Olive

Press, celebrating our 20th year in 2026. Via printed media and

digital platforms, we combine cutting-edge journalism, lifestyle

guides and direct marketing to the English-speaking expat community

across Spain. We are looking at strengthening our administrative

support team. We are now seeking a highly organised, bilingual

Bookkeeper & Administrative Coordinator to join our Marbella-based

office.

Role overview

The ideal candidate will manage day-to-day bookkeeping and

invoicing, provide support to the office administration department

and provide a point of contact for clients, suppliers, and internal

team members. This is a hands-on position within a fast-paced media

group, requiring high-level accuracy, reliability, and a pre-emptive

approach.

Key responsibilities

Bookkeeping & Finance

Process accounts payable and receivables.

Daily reconciliations of bank accounts, digital payment platforms

and handling petty cash.

Manage invoicing and payment tracking, plus recovery and

receivables.

Assist in the preparations of monthly financial reporting.

Ensure accurate quarterly filing and compliance with Spanish

accounting procedures.

Administrative Support

• General office administration and coordination.
• Maintain organised records and digital documentation.
• Provide support and communication between editorial, sales, and
• advertising teams.
• Liaise with clients and suppliers in both English and Spanish
• Assist with HR-related documentation and onboarding processes

Requirements

• High-level fluency in both English and Spanish (both written and
• spoken).
• Proven experience in bookkeeping and financial administration.
• Knowledge of Spanish administrative or labour processes.
• Strong understanding of invoicing, reconciliations, and accounting
• principles.
• Proficiency with Zoho accounting software (or similar software
• packages)
• High level of computer literacy (Excel and Google Workspace).
• Excellent organisational and time-management skills.
• Strong communication and customer-service orientation.
• Ability to work independently with accuracy and discretion

Preferred but Not Essential

• Experience working within printed and digital media or creative

industries

• Familiarity with advertising and subscription-based business models

and platforms

What We Offer

• Competitive salary based on experience.
• Stable, long-term position within a growing and well-respected media

group.

• Dynamic and multicultural working environment.

How to Apply

Please send your CV (in English) and a brief cover letter outlining

your relevant experience to:

• REFERENCES ESSENTIAL