Office Assistant

OFFICE ASSISTANT WAMBA OFFICE

Job Title: Office Assistant

Location: Wamba, Samburu East

Region: Africa - Kenya

Expat Post Status: N/A

Reports To: Area Program Manager

FH Culture

All we do, and how we do it, seeks to promote God's beauty, goodness, and truth in a broken world. As such, we are defined by our ability to make people's lives measurably better; our ability to deliver impact is the measure of our collective success. For we know that we are God's handiwork, created in Christ Jesus to do good works, which God has already prepared in advance for us to do. At Food for the Hungry, we operate under a set of values called Heartbeat Values.

Job Summary

The candidate shall be responsible to provide Reception, Office host services and support administrative functions to ensure that the FH Kenya, Wamba office operations run smoothly and effectively.

Principal Responsibilities

Key result # 1 – Office management

Clean all the Wamba offices every morning and ensure the office is neat and tidy.

Dusting and polishing surfaces and emptying dustbins.

Prepare office tea and clean the utensils.

Ensure there are sufficient cleaning detergents and kitchen beverages and in stock by requisitioning as necessary

Ensure there is always adequate drinking water with clean glasses.

Cleaning the office toilets and ensure there is adequate toiletries.

Key result #2 – Clerical Works

Managing the office float as may be assigned by the Accountant/Manager by enforcing the finance policy.

Compute and summarize petty cash expenses, reimbursements, claims, disbursement etc. for Wamba AP office to make sure payment amounts, records and supporting documents are correct.

Have an updated stationery kitchen and household items received in the AP office.

Collect and deliver official documents and mails to the respective persons.

Run errands for the office as directed.

Make requests for office supplies, monitor and document the daily consumption

Support in timely processing and submission of check payments requests for both administrative and programs activities as directed.

Booking of venues for office events and follows up to ensure payments are made on time.

Key result #3 – Reception Duties

Greet visitors and direct them to the appropriate persons.

Make calls and receive incoming calls and ensure the message is delivered to the concerned person.

Filing of all the official documents received.

Custodian of the official files in Wamba Office.

Assist in raising casual request forms.

Ensure that effort sheets are filled and submitted to the HR office

QUALIFICATIONS

Vibrant personal relationship with Christ

Good interpersonal skills

People skills: warmth with people, conversational, able to relate to and be in continual interaction and communication with people.

Effective verbal and listening communication skills

Strong working knowledge of computers and MS Office Suite

EDUCATION AND EXPERIENCE

KCSE Certificate

Certificate or Diploma in Business Management, Administration or related course

2 years working experience within a similar or comparable environment.

LANGUAGE SKILLS

Proficiency in spoken and written English and Kiswahili.

Safeguarding Policy

FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.