Office Assistant – Full Office Support

hace 3 días

Nueva Andalucia Málaga provincia, España International Investment Marbella A tiempo completo

About Us

International Investment Marbella is an established, family-run real-estate agency with more than 20 years of experience on the Costa del Sol. We specialise in premium residential properties and pride ourselves on providing a high-quality, personalised client experience.

Role Overview

We are seeking a highly organised and responsible Office Assistant to oversee day-to-day office operations, provide administrative support to management and agents, and ensure an excellent first impression for all clients visiting our office.

Responsibilities:

Front-office & client service:

  • Welcoming clients and visitors in a professional manner.
  • Managing the reception area and ensuring a high standard of office presentation.
  • Handling incoming calls, emails, and general correspondence.

Administrative & assistant duties:

  • Managing calendars, scheduling meetings and coordinating appointments for agents and management.
  • Preparing meeting rooms, organising materials and ensuring smooth meeting logistics.
  • Maintaining office supplies, placing orders and coordinating with vendors.
  • Organising documents, maintaining digital and physical filing systems.
  • Supporting management with daily administrative tasks, including simple reports, follow-ups and task coordination.
  • Preparing basic documents, presentations, summaries and internal communications.
  • Assisting with travel arrangements and bookings when needed.

Marketing & operations support:

  • Creating simple marketing materials such as short videos, reels or basic promotional content.
  • Supporting operational processes and liaising with internal departments when necessary.
  • Ensuring efficient information flow within the office.

Requirements:

  • Excellent organisational skills, attention to detail, and ability to manage multiple tasks simultaneously.
  • Professional communication skills and a confident, client-focused approach.
  • Proficiency in standard computer tools:
  • Microsoft Office (Word, Excel, PowerPoint)
  • Google Workspace
  • Email and calendar management tools
  • Basic digital tools for creating simple video or visual content (training can be provided)
  • Languages: Spanish and English required; Polish is a strong advantage.
  • Ability to work independently with a strong sense of responsibility and discretion.
  • Valid driving licence (Category B).
  • Experience in an administrative or front-office role is an asset.

We Offer:

  • A stable position within a reputable, multilingual real-estate agency.
  • Clear responsibilities and a supportive, professional team environment.
  • Opportunities to develop both administrative and marketing-related skills.
  • A dynamic, international workplace on the Costa del Sol.
  • How to Apply:

Please send your CV to with the subject line Office Assistant Application.

Job Type: Full-time

Work Location: In person

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