Project Lead for Bid Management

WELCOME TO SITA'S AIRCRAFT BUSINESS UNIT

SITA's Aircraft Business Unit makes flight operations, air traffic management and aircraft maintenance more sustainable and efficient by enabling collaboration between people and organizations in the air transport industry through:

• Communication – connecting aircraft and people around the world.
• Data & Platform - Turning aircraft data into valuable insight for the entire industry.
• Applications – Empowering the industry with user-friendly tools that make flight operations more sustainable and efficient.

Ready to redefine air travel? The journey starts here, with you at SITA.

ABOUT THE ROLE & TEAM

As a Project Lead for Bid Management, you will be at the heart of our global bid process, playing a critical project management role in shaping winning bids and proposals that drive success for SITA's Aircraft Business. Your relative project management experience will ensure that every bid is meticulously delivered on time, ensuring the highest quality and responsiveness.

In this dynamic global role, you will engage across various levels of the company, managing the bid project workstreams necessary for submitting complete and professionally crafted proposals. If you are ready to make a significant impact and thrive in a fast-paced, collaborative environment, this position offers the perfect blend of challenge and opportunity.

WHAT YOU'LL DO

• Create and initiate the bid project plan, ensuring that all relevant bid processes and requirements are mapped and followed from qualification to bid assessment, preparation, and the necessary business approvals needed for submission.
• Lead bid project meetings with the assigned team, ensuring that every step in the project is strategically aligned to maximize the proposal's success.
• Address all client inquiries thoroughly and review customer documents to extract and share key requirements with the bid team.
• Create and maintain a concise bid schedule, ensuring all team activities are well-coordinated.
• Oversee regular progress reviews of the proposal, keeping the team informed of any customer requests or updates.
• Track critical structuring questions and assumptions, identify potential risks and propose effective mitigation strategies.
• Oversee the seamless transition from successful bid submissions to project execution.

Proposal Management Activity:

• Ensure all bid proposal content is delivered and submitted on time.
• Compile and structure the technical, financial, and legal content of the bid, ensuring accuracy.
• Produce the proposal project plan, including risk analysis and contingency planning, to keep all activities on track.
• Ensure a clear and consistent story throughout the proposal by reviewing and refining the content provided by proposal contributors and writers.
• Gather and analyze customer feedback post-submission to enhance future bid proposals.

ABOUT YOUR SKILLS

• Bachelor's degree in Business Management or a related field.

• At least 5 years of experience in a commercial environment, ideally within IT, telecoms, air transport, or managed services.

• A minimum of 2 years of experience in project management or bid management, with exposure to both purchasing and sales, including vendor-side involvement.

• Good understanding of proposal management processes, including pre-proposal planning, strategy development, storyboarding, and proposal writing skills.

• Understanding of the bid management process, including the sales-to-delivery lifecycle.

• Ability to thrive in a fast-paced, dynamic environment and manage competing priorities effectively.

• Facilitation skills with the ability to assemble and inspire proposal teams, encourage creativity, and challenge ideas constructively with a strong focus on cross-functional collaboration.

• Ability to quickly build credibility and rapport with diverse business stakeholders.

• Good purchasing empathy, able to identify customer drivers in RFPs.

• PMP and/or Prince2 certification preferred.

We're all about diversity. We operate in 200 countries and speak 60 different languages and cultures. We're really proud of our inclusive environment. Our offices are comfortable and fun places to work, and we make sure you get to work from home too. Find out what it's like to join our team and take a step closer to your best life ever.

Flex Week: Work from home up to 2 days/week (depending on your team's needs)

Flex Day: Make your workday suit your life and plans.

Flex-Location: Take up to 30 days a year to work from any location in the world.

Employee Wellbeing: We have got you covered with our Employee Assistance Program (EAP), for you and your dependents 24/7, 365 days/year. We also offer Champion Health - a personalized platform that supports a range of wellbeing needs.

Professional Development: Level up your skills with our training platforms, including LinkedIn Learning

Competitive Benefits: Competitive benefits that make sense with both your local market and employment status.

SITA is an Equal Opportunity Employer. We value a diverse workforce. In support of our Employment Equity Program, we encourage women, aboriginal people, members of visible minorities, and/or persons with disabilities to apply and self-identify in the application process.