Office & Workplace Coordinator – Temporary

hace 2 días

Barcelona, Barcelona, España Gi Group A tiempo completo

Do you have experience in hospitality, serviced office spaces, coworking, or customer service in professional and dynamic environments? If you excel at creating a welcoming and professional atmosphere, and have strong coordination and organizational skills, this position is for you

We are an international leader in the travel and tourism sector, looking for a proactive and service-oriented candidate with at least 3 years of experience in multicultural environments. We especially value experience in hotels, collaborative spaces, serviced offices, or in customer service and office management.

Main Responsibilities:

  • Ensure the professional presentation and atmosphere of the office.
  • Act as the point of contact for internal departments (Administration, IT, HR, etc.).
  • Manage onboarding for new employees, coordinating preparations: laptop setup, access cards, and workspace allocation.
  • Handle purchases of fruits, snacks, and office supplies, always negotiating with the best suppliers.
  • Manage office access, relocations/expansions, seating arrangements, meeting room bookings, and internal visit coordination.
  • Organize both corporate and social office events (Colorful Day, Pride, Christmas Lunch, etc.).
  • Receive deliveries and handle correspondence.
  • Coordinate with the office space provider regarding maintenance issues and building-related matters.
  • Manage contract review applications and payment claims.
  • Perform various general administrative tasks and provide direct support to our Office Operations Manager based in London.

Requirements:

  • Previous experience in hospitality, coworking, serviced office management, customer service, or coordination of office spaces.
  • Advanced/Fluent level of English and Spanish (mandatory).
  • Proficiency in office software, especially Microsoft Office.
  • Proactive, solutions-oriented with excellent communication skills and professional presence.
  • Service mindset and ability to create a positive and welcoming environment.

Offer Details:

  • Location: Barcelona, in our modern offices.
  • On-site, 3 days per week (Monday, Tuesday, and Thursday), from 08:30 to 15:30.
  • 1-year temporary contract.
  • Salary: €2,400 gross/month.
  • Occasional flexibility required for workdays or hours.

What We Offer:

  • The opportunity to join an international market leader, working with a dynamic and multicultural team.
  • Professional development and learning opportunities in a collaborative environment.
  • A key role in the daily operation and employee experience of the office.

If you have hospitality, serviced office, or customer-focused experience and are seeking a professional challenge in an international and flexible setting, we would love to meet you

Apply now and join our team

  • TEMPORARY - MBA Program Coordinator

    hace 7 días

    Barcelona, Barcelona, España IESE Business School A tiempo completo

    This is a temporary positionMain responsibilities:The purpose of this role is to provide administrative support to the Area, to the MBA students and to provide the adequate assistance to the day-to-day running of every activity and/or event.Tasks:Coordinate and control day-to-day activities of MBA Program Division.Assist students in their requests related to...

  • Senior Workplace

    hace 1 semana

    Barcelona, Barcelona, España Savills España A tiempo completo

    En Savills España, consultora inmobiliaria internacional, queremos incorporar un/a Workplace & Change Management Consultant para formar parte de la División de Arquitectura basado/a en nuestras oficinas de Barcelona.Funciones:Diseño de proyectos de interiorismo (concurso y proyectos ejecutivos) y dirección en obra para oficinas y/o retail.Toma de...

  • Sr. Workplace Services Concierge

    hace 4 días

    Barcelona, Barcelona, España CrowdStrike A tiempo completo

    As a global leader in cybersecurity, CrowdStrike protects the people, processes and technologies that drive modern organizations. Since 2011, our mission hasn't changed — we're here to stop breaches, and we've redefined modern security with the world's most advanced AI-native platform. Our customers span all industries, and they count on CrowdStrike to...

  • Workplace Assistant

    hace 2 semanas

    Barcelona, Barcelona, España JLL A tiempo completo

    JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and...

  • Workplace Assistant

    hace 1 semana

    Barcelona, Barcelona, España Keywords Studios A tiempo completo

    Established in 1998 and working in over 30 languages, the Keywords Group is a fast-growing company.  We are one of the leaders in the provision of localisation services to the Video games and Software Localisation markets worldwide. Keywords are an international technical service provider to the global Video Game Industry with offices in Montreal, Dublin,...

  • Workplace Assistant

    hace 1 semana

    Barcelona, Barcelona, España Keywords Studios A tiempo completo

    Established in 1998 and working in over 30 languages, the Keywords Group is a fast-growing company.  We are one of the leaders in the provision of localisation services to the Video games and Software Localisation markets worldwide.Keywords are an international technical service provider to the global Video Game Industry with offices in Montreal, Dublin,...

  • Rental Coordinator-Office Manager- SOME- Admin

    hace 1 semana

    Barcelona, Barcelona, España Casamona International SL A tiempo completo

    Company DescriptionCasamona International is a real estate company established in 2004 in Barcelona by two founders from Denmark. The company specializes in offering a unique and personalized approach to connecting international clients with high-quality, carefully selected properties. Casamona is committed to delivering exceptional service to both clients...

  • Digital Project Coordinator

    hace 2 semanas

    Barcelona, Barcelona, España Puig A tiempo completo

    Job description:The OpportunityDuration: Temporary Contract (6 months)Location: Barcelona - HybridDepartment: Digital Technology TeamWe are looking for a Temporary Digital Project Coordinator to help drive and support the revamp of our SharePoint-based internal platform. The ideal candidate will have 2–3 years of experience coordinating or managing digital...

  • Digital Project Coordinator

    hace 9 horas

    Barcelona, Barcelona, España Puig A tiempo completo

    The Opportunity Duration: Temporary Contract (6 months)Location: Barcelona - HybridDepartment: Digital Technology Team We are looking for a Temporary Digital Project Coordinator to help drive and support the revamp of our SharePoint-based internal platform. The ideal candidate will have 2–3 years of experience coordinating or managing digital projects,...

  • Workplace Experience Specialist

    hace 10 horas

    Barcelona, Barcelona, España Perk A tiempo completo

    About UsPerk (formerly TravelPerk) is the intelligent platform for travel and spend management. Built to tackle the time-consuming, manual work that gets in the way of real work, our tools automate everything from travel bookings to expenses, invoice processing, and more. By eliminating this shadow work that wastes hours, erodes morale, and saps innovation,...