Project Coordinator

Shiji is a global technology company dedicated to providing innovative solutions for the hospitality industry, ensuring seamless operations for hoteliers day and night.

Built on the Shiji Platform—the only truly global hotel technology platform—Shiji's cloud-based portfolio includes Property Management System, Point-of-Sale, guest engagement, distribution, payments, and data intelligence solutions for over 91,000 hotels worldwide, including the largest chains.

The best hotels run on Shiji—day and night.

Job Description

To support our sustainability and compliance efforts, we are looking for a motivated Project Coordinator Intern to ensure the accurate collection of ESG evidence and the timely submission of certification requirements on our platform. Candidates must be currently enrolled in a Bachelor's or Master's degree in Sustainability, Business, or a related field, and be eligible to sign an internship agreement (
Convenio de Prácticas
) with their university.

What you'll do

• Support the planning, coordination, and implementation of the EcoVadis certification project for the company's brand in Spain, ensuring compliance with requirements and timelines.
• Act as a central point of coordination between internal stakeholders in Spain and globally (e.g., People & Culture, Finance, Operations, Product, Legal) involved in the EcoVadis assessment.
• Collect, organize, and maintain documentation and evidence ensuring accuracy, completeness, and consistency.
• Support gap analysis against EcoVadis criteria (Environment, Labor & Human Rights, Ethics, Sustainable Procurement) and assist in identifying improvement actions relevant to a hospitality SaaS business.
• Track project milestones, deadlines, and action items, proactively following up with stakeholders to ensure progress.
• Assist in the preparation and submission of EcoVadis questionnaires and supporting materials under the guidance of the project owner.
• Prepare project updates, dashboards, and summary reports to provide visibility on certification progress and key risks.
• Maintain structured project documentation, workflows, and timelines to support audit readiness and future re-certifications.
• Support continuous improvement initiatives related to sustainability, ESG reporting, and responsible business practices within the hospitality technology sector.
• Contribute to the standardization of sustainability related processes and documentation for potential reuse across other brands or regions

Qualifications

• Fluency in both English and Spanish.
• Strong organizational and time-management skills with a high attention to detail and the ability to manage parallel tasks across multiple stakeholders.
• Strong written and verbal communication skills combined with an analytical mindset to structure and synthesize information.
• Proficiency in Microsoft Office or Google Workspace (especially Excel and PowerPoint) and comfort working with digital platforms and data collection tools.
• Strong interest in sustainability, ESG topics, and responsible business practices.

Nice to have

• Initial experience (academic projects, internships, or student jobs) in sustainability, ESG, compliance, project coordination, or data analysis.
• Exposure to SaaS, technology, or hospitality-related environments.
• Additional languages are an advantage.
• Experience working with structured documentation, audits, or reporting frameworks.

Additional Information

• Hands-on experience managing a globally recognized sustainability certification (EcoVadis).
• Practical exposure to ESG and sustainability initiatives within a hospitality SaaS company.
• Experience working cross-functionally in an international and technology-driven environment.
• Development of project management, documentation, and stakeholder coordination skills.
• Opportunity to contribute directly to the company's sustainability and responsible business strategy in Spain.