Office Manager

The company

Bax is an
innovation consultancy

that helps organisations
turn ideas into real-world impact.

With offices in Barcelona, Brussels, Cambridge, Düsseldorf, and a network of partners worldwide, we work on projects that make a difference for our society and the environment. Collaboration, creativity and supporting each other are at the heart of everything we do.

The position 

We're looking for an engaging, proactive, and organised Office Manager to join our team at our headquarters in Barcelona. In this role, you'll keep our office running smoothly, support employees, and creating a positive, welcoming workplace where people enjoy coming to work.

This is an office-based role that requires full-time on-site presence at our Barcelona office.

You'll play a key role in office operations and improvement, employee experience, and health & safety, making a real impact on our culture and day-to-day efficiency.

This role is perfect for you if you love taking ownership, solving problems, and adding a personal touch to everything you do in a dynamic environment with an international workforce.

Key Responsibilities include:

Be the soul of the office and company

• Welcome, support, and connect people every day, helping them feel comfortable and inspired.

• Keep the office organised, functional, and enjoyable for everyone.

• Contribute creative ideas to improve the office experience and company culture based on your 'thermometer' for people's needs and interests.

Office Operations & Company Events

• Set up and manage our Barcelona space; furniture, coffee, utilities, plants… all the little things that make a difference

• Handle deliveries, invoices, supplies, and provide general admin support.

• Manage day-to-day office operations and vendor relationships, including negotiating contracts.

• Organise team lunches, offsites, afterworks and events (Christmas Dinner, Ski Trip, Summer trip…) we love the energy and great vibe at Bax, and you will empower that

HR & Employee Support

• Support employees proactively and upon request with their day-to-day needs.

• Organise business trips for employees, including flights, accommodation, and other logistics. Sometimes including organising business or project events for our consultants and clients.

• Prepare welcome packs and support onboarding for new employees.

• Support HR with employee experience and other initiatives.

Collaboration & Company Support

• Reporting to the HR and Operations Managers, you will work closely with them to address complex topics and continuously improve how we work.

• Supporting company management and the CEO to ensure the business is well organised and running smoothly.

• Organise and coordinate agendas for company meetings, especially for managers.

• Collaborate with finance on employee-related expenses, supplier contracts, and other related matters.

Health & Safety

• Implement and maintain workplace safety policies.

• Coordinate mandatory training sessions for employees.

• Organise mandatory health appointments and ensure compliance.

The candidate we are seeking

We are looking for someone reliable, approachable, and resourceful, a true 'office glue' who feels at home in a fast-paced environment and loves helping people succeed.

Experienc
e

: proven experience in office management, administration, or HR support.

Languages:

Fluent in English and Spanish is a must; proficiency in other languages is a plus

Skills:

excellent organisational, multitasking, and communication skills; proactive problem solver.

Soft Skill:

friendly, autonomous, and professional, able to interact comfortably with all levels of organisation.

Life at Bax

We offer a competitive compensation package and foster a positive, entrepreneurial company culture where new ideas and initiatives are encouraged.
Work-life balance is very important to us,

and we strive to create a supportive environment where everyone can do their best at work.

We offer:

·      Permanent contract

·      Full-time, office-based position in our Barcelona office.

·      Flexible timetable within normal office hours.

·      Shorter workday on Fridays

·      Flexible remuneration package (health insurance, transport, lunch)

·      Subsidised gym membership

·      Regular team building (including ski and summer trips)

How to Apply

To apply for this position, please submit your

CV and a cover letter (make it personal and give examples) that explains how your profile matches what we are seeking
through our website.

Interviews will be conducted upon receipt of relevant profiles, so we encourage you to apply without delay.

To be considered for this position, you will need to be in possession of a nationality or a permit that allows you to work in Spain at the time of application

.

Bax is powered by innovation, and innovation is powered by diversity. We encourage people of all backgrounds, experiences, and identities to apply for this position. We are an equal opportunity employer and are committed to treating all employees and applicants equally, regardless of gender, nationality, ethnic origin, religion, sexual orientation, disability, or age.