Administrative Assistant

hace 21 horas

Madrid, Madrid, España POPSU - Plateforme d'observation des projets et stratégies urbaines A tiempo completo

Role Description

This is a contract role for an Administrative Assistant. The selected candidate will provide administrative support to ensure the smooth functioning of day-to-day operations. This includes handling correspondence, managing schedules, coordinating meetings, preparing documents, and assisting with office management tasks. The Administrative Assistant will act as the first point of contact for internal and external stakeholders, ensuring effective communication and coordination across departments.

The role requires a high level of organization, attention to detail, and the ability to handle multiple tasks simultaneously. The Administrative Assistant will be responsible for managing office supplies, handling travel arrangements, and maintaining filing systems. Additionally, the position will require the preparation of reports, presentations, and other documents as needed, while ensuring confidentiality and professionalism at all times.

Qualifications

Organizational Skills: Strong ability to manage multiple tasks, prioritize responsibilities, and maintain a high level of organization in a fast-paced environment.

Communication Proficiency: Excellent written and verbal communication skills, with the ability to professionally handle inquiries, correspondence, and meetings.

Time Management: Proven ability to efficiently manage time, schedule appointments, and coordinate activities while meeting deadlines.

Attention to Detail: High attention to detail and accuracy in preparing documents, managing schedules, and maintaining office systems.

Problem-Solving Abilities: Ability to identify issues and take initiative to resolve them quickly and effectively.

Team Collaboration: Strong interpersonal skills, with the ability to work effectively with diverse teams and departments.

Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and other office management tools. Knowledge of office management software or databases is a plus.

Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality in all aspects of the role.

  • Relevant Academic Qualifications: A degree in Business Administration, Office Management, Communication, or a related field is preferred. Additional training or certification in administrative support is an advantage.

  • Translator and administrative assistant

    hace 1 semana

    Madrid, Madrid, España Embajada de Pakistan A tiempo completo

    English/Spanish translator and administrative assistantThe Embassy of Pakistan in Spain is looking for an English/Spanish translator and administrative assistant to join its offices in Madrid. The translator will report directly to the Head of Chancery and work in the Ambassador's Office.Main responsibilities and dutiesTranslation of media reports, official...

  • Administrative Support Assistant

    hace 2 semanas

    Madrid, Madrid, España ACK3 A tiempo completo

    Jorge Ventura Oct 6 2025Madrid, SpainPosted 3 months agoReference:CMP01015Location: Madrid, SpainEmployment type:Tiempo parcialStart date:InmediateWage: Competitive, based on experienceAtACK3, we take pride in being a leading consultancy inGlobal Risk Management and Strategic Intelligence.Founded in 2010 by veterans of the Spanish Special Forces, our...

  • Administrative Assistant

    hace 4 días

    Madrid, Madrid, España Antal International A tiempo completo

    Location:MadridExperience:At least 3 years in similar rolesRole Overview:As an Administrative Assistant, you will play a key role in supporting our legal team and senior executives. Your responsibilities will include:Managing and updating schedules for partners and senior attorneysHandling incoming communications: screening calls, emails, and visits to...

  • Administrative Assistant

    hace 2 días

    Madrid, Madrid, España Drooms A tiempo completo

    We're looking for a motivated and well-organised Administrative Assistant to support administrative and organisational tasks across our revenue organisation.You'll work closely with the CRO and collaborate with Sales, Marketing, and Customer Success, mainly providing administrative and organisational support to keep day-to-day operations running...

  • Administrative Assistant

    hace 2 días

    Madrid, Madrid, España Drooms GmbH A tiempo completo

    Your tasksWe're looking for a motivated and well-organised Administrative Assistant to support administrative and organisational tasks across our revenue organisation.You'll work closely with the CRO and collaborate with Sales, Marketing, and Customer Success, mainly providing administrative and organisational support to keep day-to-day operations running...

  • Accounting Administrative Assistant

    hace 6 días

    Madrid, Madrid, España Chemtex Global A tiempo completo

    About the Company:Chemtex Global is a multinational branded chemical distributor based in Sunnyvale, California. Our company has become a leading exporter of plastic raw materials to over 15 countries around the world including America, Europe, and Asia.Companies within the Amidi Group are Chemtex Global, AquaService, Plug and Play,...

  • franchise assistant

    hace 2 semanas

    Madrid, Madrid, España KIKO MILANO A tiempo completo

    FRANCHISE ASSISTANT – LATAMEnKIKO MILANObuscamos talento y personas apasionadas por el retail, la organización y el trabajo en equipo. Si te interesa el mundo de lasfranquicias, tienes experiencia en Retail dando soporte administrativo y te motiva trabajar con mercados internacionales (especialmenteLATAM), esta puede ser tu oportunidad para unirte a...

  • Executive Assistant

    hace 1 semana

    Madrid, Madrid, España Multinational Company A tiempo completo

    Multinational is looking for an Executive Assistant:Responsabilities:Schedule appointments, and maintain and update supervisors' daily calendar.Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports.Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordinglyMaintain confidentiality...

  • Operations Assistant. Contrato temporal

    hace 3 días

    Madrid, Madrid, España Robert Walters A tiempo completo

    En esta posición, como Operations Assistant en una multinacional ubicada en la zona norte de Madrid, tu misión principal será el apoyo administrativo y de gestión de las actividades logísticas relacionadas con los proveedores externos.Responsabilidades clave:Gestión de las reservas establecidas con proveedores externos.Apoyo en la preparación de...

  • Recepcionista & Executive Assistant

    hace 2 semanas

    Madrid, Madrid, España Manpower España A tiempo completo

    Nueva oportunidad laboral en Madrid Recepcionista & Executive Assistant (M/F/X)Entorno corporativo | 100% presencial | Alta confidencialidad | Proyecto estable¿Te gustaría asumir una posición clave como primera imagen de una compañía consolidada, en un entorno de alta exigencia y máxima discreción, ofreciendo soporte a Dirección y garantizando una...