HR Administrative Assistant

hace 1 semana

Madrid, España Louis Vuitton Malletier A tiempo completo

**DUTIES & RESPONSIBILITIES**

***

The HR Administrative Assistant will report directly to the C&B Coordinator of Mediterranean and work closely to the C&B and Talent Acquisition team.

HR ADMINISTRATION
- Keep track of the on-line talent data base to register & unregister Employees
- Is responsible for the physical employee archiving (contracts, personal files...)
- Monitors the termination procedure with internal stakeholders
- Collects monthly payroll incidences (ticket restaurant, overtime...)
- Ensures compliance with Employee’s registration to ECI (UCAGECI platform)
- Prepares relevant documentation for Labor prevention compliance
- Administrative tasks: SAP purchase orders and invoices follow-up
- Monthly update of organization charts for Mediterranean
- Support the new joiners to complete the welcome process (send handbook, help with benefits registration such as Health insurance, meal card...)
- Supports any C&B project in course

SEASONAL MISSIONS (WINTER/SUMMER) COORDINATION
- Follow-up of bookings and administrative processes: flights, accommodation, planning, visa & work permit, social security paperwork, cash-advance requests
- Close partnership with Finance to oversee the creation and management of purchase orders in SAP and ensure general compliance.

**Profile**:
**EXPECTED ATTITUDES & SKILLS**
- Highly organized and rigorous
- Agile individual able to work under pressure, while handling multiple priorities
- Be a self-starter and autonomous in terms of agenda and priorities, organizational skills
- Excellent analytical and synthesis skills
- Trust & integrity
- Ability to work in a fast pace environment, agility to adapt to changes
- Communication skills and easily connects with others
- Excellent knowledge of Microsoft Office (Excel, Word and Powerpoint)
- Fluent Spanish & English

**REQUIRED PROFILE & EXPERIENCE**
- Graduated from Business School/University and holding a degree in HR/Business Administration
- A previous experience in a similar role is required, in the retail field/luxury field and/or HR department will be a plus

**Availability: start ASAP - 6 months (renewable up to 1 year).**

**From Monday to Friday, 40 hours/week.

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