Resource Coordination Assistant

The Resource Coordination Assistant works under the direct supervision of the Coordination Specialist, or the Counselor for Public Diplomacy (CPD) designee. The job holder manages grants, contracts, and acquisition and use of PD Section materials and equipment. Serves as primary liaison for the PD Section with General Services, Human Resources, Information Technology (IT) and Regional Security Office (RSO).

**EDUCATION**:
University degree in Business Administration, Financial Management, Organizational Management, Accounting, Public Administration, or local equivalent field is required.

**EXPERIENCE**: A minimum of three years of progressively responsible experience in a major organization in budget, accounting, business administration, financial management, organizational management, public administration, program/project management, or grants management work is required.

**JOB KNOWLEDGE**: Detailed knowledge of PD management operations, to include financial management, human resources, procurement regulations, grants policies and procedures, travel, IT, ICASS cost-sharing policies and procedures, and other administrative procedures and regulations, is required. Knowledge of U.S. Government (USG) appropriation and allotment bookkeeping and accounting procedures is required. Thorough knowledge of PD and relevant Department of State (DOS) regulations and other guidance on all elements of resource coordination relevant to PD Section administration and program activities is required. Detailed knowledge of USG grant regulations, Grants Policy Directives, public-private partnership and fundraising guidelines, and A/OPE guidance is required.

**LANGUAGE**: Fluent level of English speaking/reading/writing. Fluent level of Spanish speaking/reading/writing. This may be tested.

**SKILLS AND ABILITIES**: Analytic skills: Must have strong analytic skills to manage funding from multiple sources, each with differing requirement for purpose, oversight, and accounting. Must be able accurately to assess resource challenges and identify solutions, including those that address sensitive resource challenges. Must be able to perceive significant changes in PD operations and adjust operations in response. Must be able to identify resource investment in PD operation and develop performance standards to analyze that investment against PD outcomes. Communication/Interpersonal skills: Must have excellent customer relations, interpersonal, and cross-cultural communication skills. Must have excellent written and oral communication skills, including writing reports in English and Spanish. Must be able to work effectively with Mission personnel and Spanish instructions on PD operations and resources, including sensitive or contentious financial topics. Must be able to brief U.S. officers and visitors on appropriate uses of funding from multiple sources and other resource and funding issues governing Public Diplomacy. Management Skills: Strong management skills are required, including the ability to develop and oversee project budgets. Ability to organize logístical support for professional and cultural projects such as workshops, seminars, digital video conferences, panel discussions, lectures and camps is required. Must be able to conclude agreements with partner institutions and manage their fulfillment. Technical Skills: Good keyboarding and data entry skills are required; excellent familiarity with electronic discovery tools, in particular the internet, and standard information retrieval practices and procedures is required. Thorough and detailed knowledge of and ability to use various computer software programs, specifically Microsoft Word, Excel and databases, as well as PD-specific software, databases, and reporting tools is required. Knowledge of and ability to support public diplomacy use of digital and visual tools is required. Must have excellent numerical skills to manipulate numbers with speed, and to develop, manage, and monitor PD budgets. Availability: Must be available to travel throughout Spain to support PD projects and activities.