Office Manager

Now we are looking for an office manager in Valencia, Spain.
The office manager is a dynamic and pivotal role responsible for overseeing the efficient and smooth operation of our office environment in Valencia (Músico). This position demands a proactive approach to managing internal and external events, ensuring optimal use of space, and maintaining safety and security standards.

Key responsibilities
1.Overseeing Internal and External Events:

- Coordinate and oversee all office events in coordination with HR team, ensuring they run smoothly and meet company standards;
- Collaborate with internal teams and external vendors to plan and execute events effectively.

2. Onsite Space Planning:

- Assess and optimize the use of office space to ensure a comfortable and productive work environment;
- Implement space planning strategies that accommodate growth and changing organizational needs.

3. Visitor Policy Enforcement:

- Ensure all visitors comply with the company’s visitor policy for safety and security;
- Manage visitor registration and provide necessary assistance during their stay.

4. Creation of Access Badges:

- Oversee the creation and distribution of access badges for employees and authorized visitors;
- Partnering with RingCentral’s Global Safety and Security team to ensure a secure access control system is in place and functioning properly.

5. Local Vendor Management:

- Build and maintain relationships with local vendors for office supplies, maintenance, and other services;
- In partnership with Ring Central’s Global Workplace team, and procurement to negotiate contracts and manage vendor performance to ensure quality and cost-effectiveness.

6. Communication with Building Management:

- Serve as the primary contact for building management regarding maintenance, repairs, and other facility-related matters;
- Address and resolve any building-related issues promptly.

7. Emergency Response Team Leadership:

- Partnering with RingCentral’s Global Safety and Security team to lead the local emergency response team;
- Develop and implement emergency procedures and ensure staff are prepared for various scenarios.

8. General Facilities Management:

- Oversee daily operations of the office, including maintenance, cleanliness, and resource allocation;
- Ensure compliance with health and safety regulations.

What we are looking for
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;
- Decision making in difficult situations;
- High level of written and verbal communication skills in English, Spanish and Russian;
- Proactive approaches to problem-solving with strong decision-making capability;
- Fondness of working with people;
- Highly resourceful team-player, with the ability to also be extremely effective independently;
- Forward looking thinker, who actively seeks opportunities and proposes solutions;
- Experience in the client area will be a plus.

What we offer

- Well-coordinated professional team;
- Life assurance and private medical insurance;
- Competitive salary
- Great opportunities for self-realization, professional and career growth;
- Corporate training programs, free language courses;
- Excellent work environment and good collaboration;
- Opportunity to be a part of the international company.

RingCentral is deeply committed to equality and values a diverse workforce.

We welcome individuals from all backgrounds and walks of life to join us. Regardless of your profile, personal circumstances, or unique characteristics, you belong here.