Facilities & Administration Supervisor

**Role: Facilities & Administration Supervisor**

**Location**:Spain, Barcelona**

ICON plc is a world-leading healthcare intelligence and clinical research organisation. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotechnology, medical device and government and public health organisations.

With our patients at the centre of all that we do, we help to accelerate the development of drugs and devices that save lives and improve quality of life.

Our people are our greatest strength, are at the core of our culture, and the driving force behind our success. ICON people have a mission to succeed and a passion that ensures what we do, we do well.

**The role**:
At ICON we have an exciting opportunity for an expert Facilities Supervisor to join our team. This is an important role for us as you will work with business leaders to ensure that our site is maintained to the highest standards.

**Responsibilities**:

- Identifying and resolve day-to-day issues to maintain and/or improve services
- Support essential central services such as facilities operations, security, maintenance, mail, cleaning, catering, waste disposal and recycling, ensuring facilities are well maintained and fully operational.
- Assist with management of site Facilities and Administration budget, annual budget preparation, forecasting and invoice review and tracking.
- Monitor and respond to customer requests through Facilities Online, ensuring timely response and resolution of issues in compliance with department metrics.
- Source and monitor suppliers, including ordering, stock control and distribution in compliance with procurement and purchasing policies.
- Ensuring compliance with the Global Business Continuity program Health & Safety (H&S) Management
- Responsible for a call-out system for emergencies or alarm-related calls.
- Implementation and compliance with fire safety procedures.

**Experience**:

- Degree qualified ideally in relevant facilities & administration discipline.
- Prior relevant experience in a Facilities and Administration related role in a large organisation.
- Experience collaborating on larger facilities projects a distinct advantage.
- Strong financial/accounting, budgetary, tracking and reporting experience.
- Proficient with Microsoft Office Suite particularly Excel Experience working with AutoCAD & space planning an advantage.
- Experience in specifying, costing and carrying our small to medium Facilities Projects.
- Strong oral and written communication skills, with proficiency in English.
- Awareness of workplace Health & Safety regulations.

**Benefits of Working in ICON**:
Our success depends on the knowledge, capabilities and quality of our people. That’s why we are committed to developing our employees in a continuous learning culture -one where we challenge you with engaging work and where every experience adds to your professional development.

At ICON, our focus is to provide you with a comprehensive and competitive total reward package that comprises, not only an excellent level of base pay, but also a wide range of variable pay and recognition programs. In addition, our best in class employee benefits, supportive policies and wellbeing initiatives are tailored to support you and your family at all stages of your career -both now, and into the future.

ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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