Facilities Assistant

JLL supports the Whole You, personally and professionally.
Provide general overall Facility Management services including continuous monitoring of facility. Work with property managers to handle routine property management operations, including: procurement of property supplies and services, issuing purchase orders, managing bid requests and service/ construction contracts, and processing of accounts payable and accounts receivable.
Primary Responsibilities
Administrative Function
- Assist Facility Management Team with tactical planning for the team’s goals and objectives
- Provide facility specific assistance to the project management team as needed or requested
- Manage and maintain small facility management tasks as assigned
- Coordinate special events in support of client or JLL
- Provide support for meetings and conference room reservations as needed and directed
- Assist with the coordination and scheduling of maintenance activities

Communication and Relationship Coordination
- Provide general overall facility management services including continuous monitoring of office/facility
- Act as an interface with client, visitors and guests
- Ensure appreciate follow up with customers
- Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/ execution of work within client environment with mínimal disruption

Compliance
- Properly and effectively administer and maintain all security systems
- Assist with budgetary requests, analysis and reporting
- Assist with researching, analyzing and reporting budget variances

Job Requirements
Education
- Associates degree in facilities management, building, business or other related field or equivalent work experience (bachelor’s degree, preferred)

2
- Minimum of two years of industry experience with facility or property administration

Knowledge, Skills, and Ability
- Superior customer service skills and orientation
- Ability to maintain professionalism always under stressful situations
- Ability to plan and manage work under time constraints
- Ability multitask and work without direct supervision
- Proficient in MS Office, and possess strong written, verbal and people skills
- Strong organizational skills and collaborative style
- Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.