Ict Contract Management Associate

Job Identification (Reference Number)**:14484**
Position Title**:ICT Contract Management Associate (GS)**
Duty Station City**:Valencia**
Duty Station Country**:Spain**
Grade**:G5**
Contract Type**:One Year Fixed Term (12 Months)**
Recruiting Type**:General Service**
Vacancy Type**:Special Vacancy Notice**
Initial duration **12 Months**
Closing date**:28 May 2025**

Introduction:
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from first

Antigua and Barbuda, Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Lao People's Democratic Republic, Madagascar, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Solomon Islands, Suriname, Tonga, Tuvalu, Vanuatu

**Context**

Under the overall supervision of Director, ICT and the direct supervision of Head, Resources Management, the ICT Contract Management Associate will work in close collaboration with ICT project managers and IOM business units and will be responsible for carrying out the full cycle of ICT Contract Management in the ICT department in accordance with IOM’s regulations, rules and procedures with the guidance of the Head Resource Management.

Responsibilities: Assist in coordinating and executing end-to-end ICT contract management cycle from pre-award phase, award phase, management/development phase, end of contract lifecycle phase, by supporting procurement documentation, maintaining contract records, tracking deliverables and deadlines, facilitating alignment with organizational goals, business needs and compliance standards.
Assist the coordinating with Project Managers to support the identification of ICT related requirements and contribute to the preparation of contract documentation and plans, with a focus on outputs and deliverables.
Support the RMO by conducting market research and gathering information on potential suppliers, to inform the development of Long-Term Agreements (LTAs) in line with organizational needs.
Provide daily support in monitoring contract management activities, to help facilitate timely processing and execution of contract agreements.
Act as a focal point for routine contract-related inquiries, providing support on service delivery follow-up, contract obligations, and payment status.
Assist in maintaining the ICT Contract Database, verifying it is regularly updated with essential contract elements throughout the Procure-to-Pay process, under the guidance of the ICT Contract Administrator.
Assist in the preparation of a centralized contract database storage system that is easily accessible and retained.
Assist in tracking and maintaining the master service agreement and provide regular updates to the supervisor for the main deliverable outputs, main milestones, deadlines, payment dates and notice periods. Document supplier performance and regularly check compliance with agreed terms and conditions in coordination with Project Managers.
- Perform such other duties as may be assigned.

Qualifications: Education

High school diploma with five years of relevant professional experience, or;
Bachelor’s degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with three years of relevant professional experience;
Certification in Procurement, Logistics or Supply Chain Management is an advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

Knowledge and use of advanced Microsoft Offices.
Hands-on experience with the use of ERP system.
Excellent knowledge of public sector procurement and logistics rules and procedures or a similar organization such as the UN.
Knowledge of accounting systems, software and procedures.

**Skills**:
Ability to prepare clear and concise reports and coordinate administrative activities.
Good oral and written communication skills.
Good analytical and report-writing skills.

Languages

IOM's official languages are English, French and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of an official UN Language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection pr