Pa to Head of Spain

hace 3 días

Barcelona, España Page Personnel España A tiempo completo

Project's coordination: draft presentations, manage site visits, analysis, key board committee's comprehension.
- Arrange team meetings where relevant and meetings with direct reports, including minute taking and follow up with teams on key actions.
- Assist in the preparation of presentations to senior managers.
- Understand the key Board and Committee contacts and the timetable/processes involved plus assist with the deliverables for these meetings and active follow up.
- Independent organization of the secretariat of the Head of Spain.
- Proactive management of the Head of Spain calendar: always look sharp at clashing meetings in diaries, new invites.
- Planning, organizing, and coordinating internal and external meetings, workshops, offsites including team conferences as well as international and domestic travel, including downstream travel expense reporting. Agenda monitoring on MS Outlook.
- Monitor and control of digital and physical signatures.
- Coordination and monitoring of participations in congresses, conferences and events.
- Control and compliance check of internal guidelines.
- Control of travel expenses and holiday planning.
- Responsible for planning, organisation, and controlling the clerical aspect of the organisation and where appropriate developing and implementing improvement to processes.
- Support in internal and external communication tasks.
- Wellbeing Ambassador taking care of the Team organizing activities for a good Health.

Multinational property company|Permanent position
- Utmost discretion when working with extremely confidential and sensitive issues.
- Ability to liaise with all levels within the Company, Board Members, external customers.
- Strong MS outlook, advanced **Excel**, **Word** & **PowerPoint**.
- Organisational skills and ability to prioritise. Excellent attention to details.
- Ability to provide project coordination, take initiatives and support to core finance processes.
- Good communication, customer service skills.
- Previous **secretarial experience** - including complex diary management.
- Very strong analytical capability and good business writing skills.
- Spanish, Catalan and **English** Language verbal and written.
- Previous experience working in multitasking environment and in Real Estate would be a strong advantage.
- Driving license

Multinational property company is looking for a PA to provide strong support in local administrative, secretarial and project coordination to the Head of Spain through providing general executive assistance.

Work in office from 9am to 6 pm, Fridays 9am to 3pm.

Multinational property company is looking for a PA to provide strong support in local administrative, secretarial and project coordination to the Head of Spain through providing general executive assistance.

PA to Head of Spain

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