Budget and Planning Officer

Position Title**: Budget and Planning Officer (2 positions)**
Duty Station**: Valencia, Spain**

Classification**: Professional Staff, Grade P3**
Type of Appointment**: Fixed term, one year with possibility of extension**
Estimated Start Date**: As soon as possible**

Closing Date**: 21 November 2024**
- Established in 1951, IOM is a Related Organization of the United Nations, and as the leading_
- UN agency in the field of migration, works closely with governmental, intergovernmental and_
- non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the_
- benefit of all. It does so by providing services and advice to governments and migrants._

IOM is committed to a diverse and inclusive work environment. Read more about diversity and

Applications are welcome from first
- Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands;_
- Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People's Democratic_
- Republic (the); Madagascar; Marshall Islands; Micronesia (Federated_
- States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia;_
- Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas;_
- Tonga; Tuvalu; Vanuatu_

**_ Context:_**

The Budget Division (BUD) is responsible for preparing the Organization’s annual Programme
and Budget and related documents, for providing advice on budgetary matters as well as for
establishing guidelines and procedures for preparing Country Offices (CO) and project budgets.
The Budget Division provides guidance for ensuring that all institutional requirements are
incorporated in budgets and prepares the assessment scale used to calculate Member States
contributions to the Administrative Part of the Budget. In addition, the Budget Division ensures
that all costs are appropriately budgeted to meet the objectives of the Organization’s activities
within the limits of available resources.

Under the direct supervision of the Senior Budget and Planning Officer in Headquarters (HQ)
and working closely with the Enterprise Solutions Unit and the other members in the Budget
Division, the Budget and Planning Officer will contribute towards the implementation of the
Business Transformation initiatives concerning budgeting processes, including but not limited to

the preparation of the yearly Programme and Budget and other budget-related documents.

**_ Core Functions / Responsibilities:_**

1. Provide technical advice and assistance to the field missions and regional offices on the
deployment and implementation of the new Enterprise Resource Planning (ERP)-based
solutions with regards to budgeting processes.

2. Act as first line support for field missions in relation to budgeting processes including the use
of the Cost Planning and Allocation (CoPA) functionality in the ERP system.

3. Provide substantive technical inputs and support the budgeting process in alignment with the
Strategic Results Framework and establish and maintain effective liaison with relevant Country
Offices and HQ Departments in order to secure accurate, consistent and standardized financial
information in support of the institutional budget preparation process and related budget
revisions and updates.

4. In collaboration with the BUD team, participate in promoting and implementing a cultural shift
in monitoring and overseeing the COs annual budget with a view to build and/or strengthen the
field missions’ capacity to independently build budget plans and run sustainability reports to
mainstream office sustainability.

5. Coordinate and liaise with relevant HQ and Country Offices to ensure regular updates of
budget forecasts in order to improve budget planning and trend analyses.

6. Assist in monitoring and analysing the budgetary activities and performance of the field
missions, identify problems, and coordinate with and assist the BUD Team to facilitate the
missions’ efficiency in forecasting their financial sustainability.

7. Ensure knowledge management sharing with regards to budgeting processes; provide expert
support and guidance to the staff dealing with budgetary matters; identify budget related training
needs and work with the BUD Team to develop budget-related training materials, documenting
requirements and designing and delivering training programs.

8. Participate in the consolidation, review and monitoring of budget allocations and expenditures
under the Administrative Part of the Budget and Operational Support Income and support
regular budget versioning implementation.

9. Draft inputs for and/or participate in the review and update of the budget guidelines and
instructions in line with evolution in financial policies/practices and Governing Body
resolutions/decisions.

10. Prepare financial reports including comparative and trend analysis to facilitate decision
making on matters with budgetary implications.

11. Perform such other duties as may be assigned.

**_ Required Qualifications and Experience:_**

**Education**
- Mast