Senior Administration Officer

**Application deadline**: 15 July 2025 at 18:00 (Barcelona time)

**Who are we?**

EIT Urban Mobility is an initiative of the European Institute of Innovation and Technology (EIT), a body of the European Union and Europe's largest network for transport innovation in cities.

Our mission is to accelerate change towards a sustainable model of urban mobility and liveable urban spaces. We connect public and private actors and provide them with access to markets, talent, finance and knowledge.

Using cities as living labs, our industry, research and university partners will demonstrate how new technologies can work to solve real problems in real cities by transporting people, goods and waste in smarter ways.

Join our team and be part of the change

**Be part of a team where**:
Tasks will involve, but not be limited to:

- Oversee and manage the daily operations of the administration department, ensuring efficiency and compliance with company policies.
- Prepare and maintain financial records and reports in accordance with applicable laws and regulations.
- Record daily financial transactions and complete the posting process.
- Reconcile bank statements and general ledger accounts.
- Assist in the preparation of monthly, quarterly, and annual financial reports.
- Ensure timely and accurate processing of accounts payable and receivable.
- Prepare journal entries, asset register updates, and depreciation schedules.
- Support month-end and year-end closing activities.
- Collaborate with other departments to ensure administrative support aligns with organizational needs.
- Prepare detailed reports, presentations, and executive communications.
- Drive process improvement initiatives to increase operational efficiency.

**What you will bring along the way**:
**Must-have**:

- Bachelor's degree in Business Administration, Management, or a related field
- 5+ years of progressive experience in administrative management, with at least 2 years in a senior or supervisory role.
- Strong understanding of accounting rules
- Strong leadership and team management skills.
- Excellent written and verbal communication abilities.
- High level of proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Proven ability to manage budgets, resources, and timelines effectively.
- Detail-oriented with strong problem-solving and decision-making capabilities.
- Ability to adapt and thrive in a dynamic, changing environment.

**Nice-to-have**:

- Experience with ERP or administrative software
- Any additional EU language is a plus.

**What's in it for you**:

- Work in an international environment with a company culture focused on empowerment, thriving and continuous growth.
- Work within a multidisciplinary team and develop expertise in the field of urban mobility.
- Participate in webinars and online courses to enhance knowledge and skills.
- Join a creative and diverse team of highly driven individuals that take out-of-the-box thinking to another level.
- Strike the right Work-life balance: On top of the flexible hours and remote working options and facilities, you will be granted 27 days of paid time-off to rest and re-energise.
- A yearly training catalogue to support your career development.
- A tax benefit powered by Cobee, allowing you to save on your personal income tax.
- A Private health insurance borne by the Company.
- Bike to work and park safely in our premises.

Kindly note that this is a **permanent and full-time position**, and it is based in **Barcelona**.

Possibility to work from home 2 days a week.

No relocation expenses are granted.

**Application Process**:
**General Conditions**:

- be a national of an EU Member State or have a working permit valid to work in Spain;
- enjoy their full rights as citizens;

**EQUAL EMPLOYMENT OPPORTUNITY STATEMENT**

At EIT Urban Mobility, we value and celebrate diversity in every aspect of life and believe that everyone deserves an equal chance to succeed.

Here we value your talents, skills and experiences, and do not discriminate on any basis -whether it be disabilities or other special needs, gender reassignment, sexual orientation, ethnicity, religion or belief, age, language, political affiliation, property, marital status or any other irrelevant factor.

We are committed to creating an inclusive and supportive work environment where everyone can feel comfortable and thrive.

**DATA PROTECTION DISCLAIMER**

Your personal data will be processed with utmost care by the EIT KIC URBAN MOBILITY, S.L. or its subsidiaries.

The said processing will allow us to manage the recruitment of the offered positions, and more specifically:

- to match your details with the job vacancies and to eventually contact you;
- to retain your details and notify you about future job opportunities similar to the specific role for which you have contacted us;
- to answer your enquiries.

[1] Only qualifications issued by an EU Member State authorities and qualifications recognised as equivale