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Office and Operations Administrator
hace 2 semanas
**Please submit your CV in English**
**Our Mission and who we are**
**‘To be the world’s most trusted currency partner’**
At Lumon, we help individuals and businesses move money across borders - smoothly, securely, and cost-effectively. With operations in 150+ countries and support for over 40 currencies, we combine competitive, bank-beating exchange rates with a personal, human touch.
Whether it’s buying property abroad, managing international business costs, or sending money home, every customer gets access to a dedicated currency specialist - alongside our digital FX platform - for expert support tailored to their needs.
We’re regulated by the FCA and the Central Bank of Ireland, handling billions in transfers each year for over 70,000 private clients and 2,500+ businesses. Backed by Pollen Street Capital, we’re in an exciting phase of growth - scaling across Europe and expanding our tech and services.
**Sales & Operations Support Team**
The Sales & Operations Support Team is essential to the smooth running of our Spain and Portugal entities and the offices located in these countries. We also provide critical admin support to the various sales teams across our international locations.
**In a nutshell, you will**
- Liaise with suppliers to manage services and contracts for our offices in Spain and Portugal.
- Review and process invoices, working closely with the Finance team to ensure timely and accurate payments.
- Set up, monitor, and renew supplier contracts, maintaining clear records and ensuring compliance with internal policies.
- Act as the point of contact with local authorities (e.g., Town Halls) for regulatory or operational matters.
- Welcome and support in-office visitors and staff in a friendly and professional manner.
- Provide daily administrative support to the Sales team, including managing documentation, coordinating travel, and helping with CRM updates.
- Oversee office management, ensuring smooth daily operations.
- Oversee all aspects of office management - from facilities and supplies to health & safety compliance - to ensure smooth daily operations
- Collaborate with international colleagues to support broader operational and administrative initiative
- You are organised, proactive, and thrive in a fast-paced, international environment
- You are fluent in both Spanish and English.
- You have a solid working knowledge of Microsoft Office (especially Excel and Outlook), and are comfortable learning new systems or tools
- You have strong attention to detail and take pride in producing high-quality work, even when juggling multiple tasks
- You're a natural problem solver who enjoys improving processes and making things run more efficiently
- You’re comfortable working both independently and as part of a team, and can communicate effectively with stakeholders at all levels
**The interview process**
Our interview process involves three**main stages. We promise not to ask you any brain teasers or trick questions
- Up to 30 minutes with our talent team (video)
- 30 minute call with hiring manager (Video)
- Final stage in-person interview with hiring manager or regional sales manager
Our average process takes around 2-3 weeks but we will always work around your availability. You will have the chance to speak to our recruitment team at various points during your process please reach out if you do have any specific questions.
**Our benefits**
- 25 days annual leave - increased with length of service
- 1 day Annual leave for your birthday
- 2 additional ‘Moments that Matter’ days
- Private Medial cover
- option to add spouse or children at a cost to the employee
- Death in service - 2 x annual salary
- Employee Assistant Program (EAP)
