Business Assistant

**Join Colibrix One - Innovating the Future of Payments**

At **Colibrix One**, we're building advanced, AI-powered payment technologies that support Payment Service Providers (PSPs), Electronic Money Institutions (EMIs), and neobanks across the EU and the UK. As a fully licensed EMI (FCA reference number 927920) and a Principal Member of Mastercard, we offer real-world financial solutions that include:

- Global card processing
- Digital wallet infrastructure
- Cross-border merchant accounts
- Alternative payment methods (APMs)
- Corporate accounts for legal entities

We're a fast-growing team with a passion for innovation, security, and scalability. Our culture values curiosity, collaboration, and impact - and we're looking for talented professionals who are ready to shape the future of fintech.

**The Role**:
As a **Business Assistant**, you’ll work directly with company leadership to support strategic planning, optimize internal processes, and ensure key projects move forward efficiently. You’ll manage time and communications, attend executive meetings, and assist in aligning cross-functional teams. If you're a structured, proactive problem-solver with strong tech fluency, including AI tools, this role offers a unique opportunity to make an impact at the heart of fintech innovation.

**Key Responsibilities**:

- Organize and optimize daily, weekly, and monthly schedules
- Track critical deadlines and events
- Assist in task prioritization and workload planning
- Draft responses on behalf of executives based on guidelines
- Escalate important messages and filter out low-priority communications
- Ensure transparency and structure across communication channels
- Attend key strategic and leadership meetings
- Take detailed notes and convert discussions into clear, actionable tasks
- Schedule meetings and prepare agendas
- Track follow-ups and ensure timely execution
- Monitor task progress and team focus areas
- Consolidate multiple roadmaps into a unified view
- Identify conflicts, overlaps, or misalignments across teams
- Ensure accountability for deliverables
- Use AI tools (primarily ChatGPT) to streamline workflows and handle routine tasks
- Formulate prompts, evaluate outcomes, and integrate results into daily processes
- Identify opportunities to automate or enhance team efficiency using AI
- Provide feedback on AI output quality and improve prompting strategies
- Manage and align the executive leadership agenda
- Track progress against goals and key projects
- Prepare materials and coordinate strategic planning sessions

**What you need to succeed in this role**:

- 3-7 years in roles such as Executive Assistant, Project Manager, Chief of Staff, or Business Operations
- Experience in startups, fast-paced environments, or tech-driven teams
- Familiarity with Agile/Scrum methodologies
- Exceptional time management and organization skills
- Strong verbal and written communication skills
- Confidence using modern AI tools (ChatGPT, Notion AI, etc.)
- Fluency with platforms like Notion, Slack, Trello, Jira, Asana, Google Workspace
- English proficiency: Upper-Intermediate or higher
- Proactive and self-directed
- Company-first thinking with a strategic mindset
- High personal accountability and ownership
- Empathetic and adaptable

**What we offer**:

- Opportunity to shape the future of fintech solutions within a growing company
- A collaborative and supportive team environment
- Health insurance
- Gym membership
- English / Spanish classes
- Opportunity to receive reimbursement for work-related training/courses
- Option to work in a hybrid model based on mutual agreement with the direct coordinator