Director of Finance, Administration

Categories: Finance, Administration, Human Resources

Type of Contract: The position is a full-time position.

Location: In our offices in Barcelona, Spain.

Salary on Base: 40-45K EUR per year, Gross

Work Schedule: The position will work 40 hours per week. 8 hours per day.

Reports to: CIO

Tectonica Overview

Our mission is to create a seismic shift in the way politics are done, through innovations that empower social, economic, and environmental justice movements

The Position

The position is responsible for the company’s administrative, legal, financial and structural well-being, as well as ensuring alignment of the company’s profitability with our social impact. Being a company that currently has 12 full time employees and several contractors, the role is somewhat limited in scope, although it requires the ability to manage several key areas to the company’s operations. The international nature of our business as well adds some degree of complexity. We seek to find an individual who is worthy of trust, driven by the role of finances and administration in a values-based business, and who is aligned with our values.

Primary Functions

Oversight of the company's accounting systems.
- Provide essential information on our financial health, status and opportunities to best inform decisions on business directions and growth including weekly, monthly, and quarterly finance reports, regular internal audits and monthly reconciliations.
- Oversight of internal accounting systems and external accountants, ensure cash flow, coverage for insurance, compliance with government requirements and other legal obligations.
- Assess new budgetary items, purchases, systems, etc. for value.
- Oversee the company’s budget including opportunities for cost savings and investments.
- Partnering with the directors team, executive and partners on planning and strategy around financial and business health.

Contracting, Invoicing & Payments
- Ensure reduction of risk in contracting with clients, negotiation of terms, including consulting with IP/Contract lawyer on legal matters.
- Ensuring timely invoicing and payment by Tectonica’s clients.
- Oversee payments of services, government obligations, debt, etc.
- Oversight of partner, affiliate, and associate agreements.

Human Resources
- Ensuring Employee accountability and objectives management within Spanish legal structures that ensures company needs are met. As well as clarity and growth opportunities for the employee.
- Serve as the employees’ and contractors’ point person for all guidance, procedures, personnel issues, etc.
- Partner with other directors for employee recruitment, hiring, onboarding, evaluation and disciplinary actions.
- Document and communicate company HR procedures and policies to team members, including maintaining the current Employee Handbook.
- Ensure alignment with the company's culture goals and HR policy, procedures, and benefits.
- Conduct employee assessments, exit interviews and participation in occasional supervision to ensure improvement of the company as an effective and quality workplace.
- Actively work to build the company’s presence for recruitment and team growth.
- In coordination with leadership, assess company capacity needs, and development of the organisation’s chart of human resources.
- Ensure an accessible, usable, system for documentation of company procedures which are useful to continually improve the efficiency and quality of the company’s services.

Office Management
- Oversee the Office Manager.
- Planning and budgeting for the department.
- Support the Office Manager to ensure office safe is safe, accessible, comfortable for working, in compliance with legal requirements (ensuring maintenance of fire extinguishers, etc).

Social Impact
- Develop and maintain systems for evaluating and improving the company’s social impact.
- Compliance and improvement as related to B-Corps. guidelines.

Required Experience and Skills
- 3 to 5 years work experience in administration and accounting.
- (Desired) Pre-existing knowledge of basic taxation in both Spain and the US.
- Knowledge of Spanish business legal compliance and human resources regulations.
- Be able to work with the highest level of discretion and confidentiality.
- Passion for making an impact in the world through the intersection of technology and politics.
- Detail-oriented, well organized, and ability to multi-task in a results-oriented business environment.
- Advanced general administrative skills/knowledge required at an upper executive level.
- Experience in structuring and prioritizing work in a multicultural team environment.

Education required
- Masters in Business Administration or equal experience

Languages
- English: Advanced (Ideal fluent or native).
- Spanish: fluent or native.
- Other complementary languages will be valued but not exclusive for the position.

Diversity Hiring

At the core of what we do is build people-based movements. R