Office Manager

Cabka Spain S.L.U.
- Valencia
- Fulltime
- Published: 2025-07-18
- Cabka develops clever and transformative solutions for shipping goods around the world. We take plastic waste and transform it into reusable transport packaging. This is how we turn the used into the useful. Transformation is our power because we know that while resources are limited, possibilities are endless. Together with our customers, we transform entire supply chains and beyond, combining technology, innovation, and sustainability. To us, success means creating solutions that are optimal for our clients and for the planet. In Cabka we believe that every transformation starts with a group of passionate, dedicated, and innovative people. It is for them that we live a culture of inclusion, respect and trust that is strongly aligned with our values RESPECT, PASSION, CREATIVITY, ACCOUNTABILITY.

**You want to be responsible for developing a key market with profitable growth? Join us in creating a future which makes us all proud**

**Office Manager (M/F/d)**
**based in Valencia, Spain**

**Your responsibilities**:

- Ensuring the smooth daily operation of the office and coordination of office-related activities
- Acting as the first internal point of contact for all office management-related topics
- Maintaining the office premises: reviewing desks, meeting rooms, showroom, kitchen, and plants
- Overseeing the maintenance of building installations (fire extinguishers, safety systems, elevators, etc.)
- Coordinating external service providers (cleaning services, gardening, etc
- Booking and managing meeting rooms, including setup and follow-up
- Keeping calendars up to date
- Welcoming and assisting guests, ensuring proper arrangements when needed (hotels, outdoor activities, catering, events)
- Visitor reception and registration (logbook control)
- Answering calls to the central telephone line and forwarding information as required
- Organizing internal meetings: preparation and follow-up of conference rooms, arranging catering, etc
- Preparing welcome packs for new employees (keys, alarm codes, phone, office supplies)
- Purchasing and managing office supplies, safety clothing, IT equipment, and other operational materials
- Assisting in the management of company cars (insurance, documentation, key handovers)
- Managing business travel arrangements and bookings
- Handling incoming and outgoing mail, including courier services
- Managing deliveries: requesting quotations from transport agencies and arranging freight and shipments to other sites
- Filing customer and vendor invoices

**Your profile**:

- Preferably completed job training as office manager (M/F/d) or comparable trainings
- First practical experience in the office management
- Independent, self-motivated, proactive and reliable way of working
- Strong organisational skills
- Service-oriented and excellent in execution
- Good communication skills in Spanish and English (knowledge of German is a plus)
- Team player
- Flexible and resilient
- Integrity
- Confident appearance
- Intercultural competence

**What we offer**:

- Independent work with lots of flexibility and creative freedom
- Individual opportunities for further training
- Permanent employment contract and attractive compensation
- A great team with strong collegial support
- Flat hierarchies, a respectful leadership culture, and an open working atmosphere
- A crisis-proof medium-sized company in a future-oriented industry
- Interesting additional benefits: in-office gym, free hot & cold drinks
- #LI-DNI