Pa/office Assistant

**Administrative/Office Assistant (Part-Time)**

We are looking for you

We are looking for a passionate **Administrative & Office Assistant,** experienced in fast-paced companies and environments, with willingness to join a software company and be part of an international team.

**Who are we?**

DCSL GuideSmiths are a leading UK-headquartered software house, developing bespoke operational software, as well as SaaS solutions. The team consistently delivers across all industries including established businesses and start-ups.

The company works with many well-known household names and has over two decades of successful projects. The award-winning company is growing rapidly and is recognised as the top UK software house based on client reviews and industry recognition.

Besides our established UK offices, we have a strong presence in Spain, as well as offices in Romania, Hungary and more coming soon

What will you be working at in DCSL GuideSmiths on a daily basis?
- **
Administrative tasks** such as** maintaining files** and assisting and supporting the Operations and Finance department.
- Manage contracts, NDA and other documents (managing signatures through **Nitro**, tracking the duration of contracts, dealing with renewals and being responsible for their storage).
- **Office Management**: manage office supplies, control correspondence and parcel collection.
- ** GDPR **compliance and management
- being the main point of contact for updates, regulations, and audits.
- ** Work closely with HR and Delivery departments** to ensure the smooth running of the business and efficient processes (Manage onboarding tasks, send contracts for the sign-off, collaborate on purchases, etc).
- Create **reports** and business cases on demand, gathering the information needed.
- Help with **R&D Social Security contributions** and **audits organisation.**
- **Organising and coordinating events**, because you not only have the best overview of your calendar, but also that of your colleagues.
- Support on company events, travelling and itineraries organisation.

**What do we offer?**

We believe a lot in investing in our people so you’ll get top benefits as a DCSL GuideSmiths Spain employee:

- Best hardware A brand new Macbook Pro and 27-inch screen
- ** Remote first **culture (please note that this is a hybrid position).
- Flexible compensation plan with Private Medical Insurance, Restaurant and Transportation credit card, and Budget aimed at Training courses based on your needs.
- Corporate Culture based on Remote first and fluent communication.

**Who will you be working with?**
- Víctor Pérez our Managing Director, has been part of DCSL GuideSmiths for almost 4 years. His middle name could be busy, but he still manages to be there when he is needed. He is present for better or for worse. Actually, the timing does not matter as he takes everything with humour and that is the right attitude.
- Iria Mavji is our HR Director and has been part of DCSL GuideSmiths for over 3 years. Without her we wouldn’t stand where we are today. We do not only have a great team that Iria has built up step by step, but over the years, she has also created a company culture in which we all feel at ease✨.
- Marina Dávila, is our HR Generalist. She is a very detail-oriented, problem-solving and communicative person. Marina keeps an overview at all times. Her ability to keep an eye on everything is just incredible. And somehow she also manages to keep in mind our well-being as well.
- Adriana Mateu is one of IT Recruiters. She is from El Salvador. Apart from having a good feeling for people and their potential, she is incredibly caring and always has a sympathetic ear for her teammates.
- Sonia Chibane is also an IT Recruiter. Sometimes we don't know which language to speak to her in, as foreign languages suit her well, but we know that she started as an intern and carries more responsibilities with her every day.

**You may be a good fit if you...**
- Are highly experienced in the Office Package, ideally **Office 365 **or GSuite.
- Have experience with asynchronous and collaborative working tools such as **Slack** and/or **Microsoft Teams**.
- Have exceptional** interpersonal and communication skills**.
- Speak **English fluently** (Provable minimum C1) as we are an international team. Excellent spoken and writing skills are mandatory
- Have well-developed **time management skills**. Being flexible and having the capacity to prioritize new tasks is a must
- Have** experience in an office environment,** preferably in an administrative position.
- Enjoy working closely with the entire team to ensure that the work attains the highest standards of quality.

**Also, it would be great if you are...**
- Able to work remotely within an international team
- Team player
- Proactive and excellent communicator
- Always seeking for continuous improvement
- Problem-Solver
- Results orientated