Office Administrator

hace 2 semanas

Madrid, España Zartis A tiempo completo

**Zartis** is a digital solutions provider, specialised in building cutting-edge software with bespoke development teams. Joining the team in one of our global offices in Cork, Wroclaw, Valencia and Madrid is a big deal. We are a diverse company, with team members drawn from more than twenty different nationalities.

We are looking for an
**Office Administrator** to join the AdminOps department within our Operations pillar. This role contributes to achieving the service to employees and contractors at Zartis and monitors suppliers to deliver required Service Levels. The
**duties and responsibilities **include the following:

- Coordinating office procedures, maintaining standards and ensuring that office goals are met.
- Interfacing with third-parties to ensure that all colleagues requests, issues, and complaints are resolved promptly and accurately, per defined policies, guidelines, terms and conditions.
- Supervising and performing administrative tasks and keeping business-related records, such as files for jobs and vendors, among others.
- Maintaining the inventory of our technical assets and purchasing them as needed or required.
- Managing merchandising, such as item proposal, delivery times, adherence to budget and overseeing delivery.
- Achieving high levels of satisfaction, and maintaining good relationships with both internal and external stakeholders.
- Act and suggest improvement opportunities identified during daily work.
- Carrying out any additional duties that may be assigned to you in the future.

What would be the
**requirements** for this role?
- Experience as a receptionist, office assistant, or administrator for at least two years.
- Fluency in Spanish and English, both written and spoken, is a must.
- A high school diploma or bachelor’s degree in business administration or a related field is preferred.
- Experience managing and cultivating supplier relationships.
- Skilled at anticipating team members' needs.
- Tech savvy and comfortable with tools such as Slack, Google Workspace, ClickUp, etc.
- Ability to prioritize and find the best possible solution in fast-paced environments.
- Excellent time management skills with the ability to work well under pressure, complying with set deadlines and being able to offer alternatives in case of delay.
- Ability to collaborate effectively with others in a group.
- Excellent computer skills, preferably in the Google Workspace environment.
- Organizational and planning skills.
- Capacity to work from the office 5 times a week.

**What we offer**:

- International working experience.
- Career Growth: We have established a career development program with 360º feedback that will help us guide you in your career progression.
- Well-being activities: Yoga, Fitness, or Meditation classes every week.
- Counseling benefit: To take care of our mental health, we believe talk therapy can be extremely useful and we provide counseling services to you.
- Mentoring Program: You can become a mentor in Zartis or you can receive mentorship, or both.
- Offices in Goya.

  • Office Administrator

    hace 1 semana

    Madrid, España Zartis A tiempo completo

    **About Zartis** Zartis is a digital solutions provider, specialised in building cutting-edge software with bespoke development teams. Joining the team in one of our global offices in Madrid city center, Cork City and Valencia is a big deal. We are a diverse company, with team members drawn from more than thirty different nationalities. **The Role** We...

  • Office 365 Tenant Administrator

    hace 4 días

    Madrid, España Expleo Group A tiempo completo

    Overview: En Expleo Iberia, como Consultora de Ingeniería y Tecnología, brindamos experiência técnica avanzada en múltiples industrias a numerosos clientes, líderes en mercado. Ubicados en España desde hace 20 años, tenemos oficinas en las principales ciudades de la península. Contamos con el talento de más de 350 empleados, dando los mejores...

  • Office Administrator

    hace 4 días

    Madrid, España Quanta Tech Systems A tiempo completo

    **Company Description** Quanta Tech Systems is a New York-based cybersecurity firm specializing in next-generation infrastructure and scalable security products for modern digital environments. Our offerings include high-performance consumer VPN software and enterprise network protection tools designed to safeguard personal privacy and secure remote access....

  • Madrid Office

    hace 2 semanas

    Madrid, España SWIFT Financial Messaging Services A tiempo completo

    About the Role The Office and Commercial Administrator will play a key role in ensuring the smooth operation of the Madrid office while providing essential commercial support to the EMEA Business Development team. This role is pivotal in enhancing team efficiency, customer satisfaction, and overall well-being of the Madrid staff. Office Management &...

  • Administrator/office Supervisor

    hace 2 días

    Madrid, España Schlumberger A tiempo completo

    **Job title**: - Administrator / Office Supervisor **About Us**: - We are SLB, a global technology company operating in over 120 countries and driving energy innovation for a balanced planet. At SLB we create amazing technology that unlocks access to energy for the benefit of all. That is our purpose. As innovators, that’s been our mission for 100...

  • Office Services Administrator

    hace 3 días

    Madrid, Madrid, España Oliver Wyman A tiempo completo

    Oliver Wyman, a business of Marsh McLennan (NYSE: MMC), is a management consulting firm combining deep industry knowledge with specialized expertise to help clients optimize their business, improve operations and accelerate performance. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses:...

  • Office Services Administrator

    hace 1 semana

    Madrid, España Oliver Wyman A tiempo completo

    The Opportunity:The Office Services Administrator ensures the smooth and efficient operation of office services and facilities, proactively anticipating and resolving operational needs while maintaining strong relationships with internal clients and external vendors. Key Responsibilities: Facilities Management: Oversee all aspects of office facilities for...

  • International HR and Office Administrator

    hace 2 semanas

    Madrid, España Ekkiden A tiempo completo

    The role: International HR and Office Administrator -Internship M/F Your responsibilities: - Support administratively and operationally Ekkiden in the following countries: Spain, France, Germany and Switzerland - Run and ensure a smooth on-/offboarding process : manage contracts and administration, create accesses, order and send material to newcomers,...

  • Office Manager/administrator

    hace 2 semanas

    Madrid, España Driven Properties A tiempo completo

    Driven Properties, a leading real estate company from Dubai, is expanding into Europe with its first branch in Madrid, Spain! This is a unique opportunity to become part of the founding team that will establish and grow Driven Properties' presence in Spain. We are looking for an Office Manager/Administrator with an entrepreneurial mindset and a proactive...

  • Office Services Administrator

    hace 3 días

    Madrid, Madrid, España Oliver Wyman A tiempo completo

    The Opportunity:The Office Services Administrator ensures the smooth and efficient operation of office services and facilities, proactively anticipating and resolving operational needs while maintaining strong relationships with internal clients and external vendors.Key Responsibilities:Facilities Management: Oversee all aspects of office facilities for the...