Junior People Business Partner

Main duties and responsibilities

Admin and Payroll Tasks
- Privileged interlocutor of the Spanish payroll provider.
- Coordinate payroll data, ensuring complete & timely processing in accordance with payroll schedule/deadlines.
- Send the payroll instructions to the payroll provider on time.
- Control, analyse and validate the payroll.
- Control the payments (wages, prepayments, social contributions, payroll deductions).
- Put in place the relevant dashboards to monitor the payroll activity related to SOX controls.
- Manage the relationship with the external benefits providers: health insurance, meal vouchers company
- Provide ad-hoc reports as and when required.
- Build and maintain a strong relationship with internal stakeholders and the payroll provider.
- Prepare documentation and support the People Business Partner Spain & Americas in sensitive cases, including chairing and/or taking minutes on investigations and disciplinary hearings.
- Record keeping of documents and following up on all outcomes, together with contractual changes (such as change of T&C, contract variations etc), ensuring that they comply with local legislation changes.
- Manage the Health & Safety agenda.

Tools & Time Management
- Manage the Spanish time management tool (Sesame)
- Manage Workday as HRIS main admin tool.
- Do all relevant changes: entry/exit/affectation change to maintain the system up to date.
- Manage the “clock in” / “clock out” anomalies.
- Edit monthly time reports and analyse overtime with the management.
- Manage the different types of leave: paid holidays, sick leave, maternity/paternity leave, accidents at work...
- Any other ad-hoc duties and responsibilities that arise on a day-to-day basis or over a period that falls in the remit of department.

Recruitment/talent acquisition
- Post vacancies on local recruitment tools such as LinkedIn and Infojobs.
- Work closely with the internal Talent Acquisition team.
- Conduct and lead the onboarding process for new joiners.

Employee engagement
- Participate in global development initiatives and projects, ensuring their full rollout locally.
- Support local activities: team buildings, meetings, and initiatives of the Social Committee in Spain.

Division of work in percentage:

- HR Admin - 30%
- Monthly payroll processing - 30%
- Recruitment - 20%
- Employment Relations - 10%
- Training - 10%

Reporting and collaboration
- South Europe HR Community
- Spain Managers & employees
- HR related external stakeholders: recruitment agencies, lawyers, external payroll provider

Key competencies
- Experience with complex HR agenda (min. 3 years in mid-size international company)
- It is indispensable that you have had experience as a Junior HR Advisor, or that wish to step up from an HR Coordinator or HR Administrator role.
- Good level of IT literacy is essential along with experience using Microsoft packages such as Word, Excel & Power Point, familiarity with databases and current software packages.
- Strong analytical skills and attention to detail are essential.
- Ability to work under pressure and to strict deadlines.
- A strong emphasis on accuracy and quality of work.
- Highly organised and pro-active approach to problem solving.
- Competent oral and written communication skills, with ability to evaluate queries in a timely and professional manner.
- Strong English & Spanish written and oral communication skills are essential.
- Strong organisation and time management skills are essential.
- Willingness to work on multiple projects that come from working in a lean and multi skilled team.
- Sensitivity and discretion are essential.

Preferable skills and competencies
- Experience with Workday HRIS system will be desirable.
- A willingness to learn new tasks and be flexible.
- Ability to build relationships with vendors and colleagues.
- Flexible and adaptable to work demands within the company.
- Ability to balance priorities to achieve results.
- A confident team player.

Business Knowledge/Educational Background
- University Degree in Law, Economics, Psychology, or similar field.
- 3+ years as HR Coordinator or HR Generalist and who wants to step up into a HRBP role.