Special Events Planning Assistant

hace 2 semanas


Almería Almería provincia, España Celebrations Group Ltd. A tiempo completo

Special Events Planning Assistant

OVERVIEW

This position provides administrative support for the Special Events Department, maintains and coordinates schedules, and acts as a liaison between the Planners, clients, and the general public. This position is also to assist the Planners in their sales and coordination efforts, to maintain the paper trail for all jobs and inquiries. Responsible for promoting the planners with due dates, and keeping client billing current and accurate.

KEY RESPONSIBILITIES
- Manage SE Department calendar and schedule appointments.
- Have complete product knowledge of all of Celebrations Ltd.’s products and services.
- Screen incoming calls and correspondence responding independently when possible.
- Create and maintain accurate and current files and filing systems online and physically.
- Compose and prepare confidential correspondence, reports, and other documents as requested.
- Maintain up-to-date contact records for all jobs and keep our software updated.
- Create and maintain database and spreadsheet files.
- Prepare materials for Planners including client presentations, fusion and excel proposals, and event-related stationery.
- Strong knowledge of in-house computer programs such as Fusion and Got Flowers.
- Maintain confidentiality of all Celebrations Ltd., clients, and information always.
- Reserve venues and vendors as needed.
- Attend on-site meetings with Planners.
- Assist with the setup and coordination of weddings and events.
- Liaise with different departments in the company to coordinate logistics for events and weddings.
- Handle rental and floral jobs as well as small weddings.

BACKGROUND INFORMATION

Celebrations Group Ltd. has been in operation since 1993. We are the leading wedding and special events company in the Caribbean, with a full-time planning, floral, design, and production team. We have an inventory of over 200,000 decor items, in addition to a retail store. We specialize in creating and planning bespoke events both local and international from mínimalist to luxury weddings. We cater to both local and destination weddings, extravagant corporate events, and intimate social gatherings.

PERSON SPECIFICATION

strong communication skills. The post holder will be well versed in the use of our computer programs.

KNOWLEDGE, SKILLS AND EXPERIENCE
- Must have 2-4 years' experience in special events and sales.
- Excellent verbal and written communication skills.
- Must be highly organized with the ability to meet multiple deadlines.
- Excellent computer skills are essential, along with time management and prioritization skills.

WORKING CONDITIONS
- Working hours are varied and include evenings, weekends, and Public Holidays.
- The work environment will include working outdoors from time to time and in some cases, in hot weather conditions.
- Must have clean driving and police records and own transportation.

Salary Range: CI$27,600 - CI$34,200 per annum plus benefits package.

Salary commensurate with experience.

Pay: 30,000.00€ - 38,000.00€ per year

Work Location: In person

Expected Start Date: 25/11/2024



  • Tenerife, Santa Cruz de Tenerife provincia, España Marriott International, Inc A tiempo completo

    **Job Number** 24171727 **Job Category** Event Management **Location** The Ritz-Carlton Tenerife Abama, Calle Maria Zambrano 2, Tenerife, Tenerife, Spain VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Management **JOB SUMMARY** Assists in planning and execution of meetings and special events. Position assists...

  • Assistant

    hace 12 horas


    Sant Joan Despí, Barcelona provincia, España Essity A tiempo completo

    **Assistant to Vice President Planning & Logistics** **About the Role** Essity is looking for an experienced Assistant to support the VP of Planning & Logistics. In this role you will be required to use independent judgement, discretion, confidentiality, and a strong attention to the details. The role manages the executives’ schedules, travel...

  • Breeder

    hace 6 días


    Almería, Almería provincia, España Enza Zaden A tiempo completo

    Are you ready to contribute to develop new varieties as a pepper breeder? This is why you want to join us as Breeder because you would like to develop a competitive pipeline of varieties of a crop in line with Enza zaden's long term vision, that meet internal agreed production and sales requirements and external market needs, and bring added value. Your...


  • Almería provincia, España Vodafone A tiempo completo

    Would you like to be part of our new adventure? Vodafone Group launched its new technological HUB in 2021, an international center of excellence dedicated to research and development of technical solutions, such as Secure Networks, 5G and 6G development, Open RAN, IoT, MPN & MEC and UCC for Vodafone Business, platforms and enterprise solutions. ** This...


  • Gaià, Barcelona provincia, España Nanyang Technological University A tiempo completo

    As part of the Student Care Team within the Nanyang Business School Undergraduate Programmes Office, this role plays a vital function in supporting the holistic wellbeing of NBS students. The position contributes to our mission of building a caring, inclusive, and resilient student community through early detection and intervention, tailored support, and...

  • Executive Assistant

    hace 1 semana


    Asturias provincia, España International Flavors & Fragrances A tiempo completo

    At IFF, we boldly bring together science and creativity to create what the world needs. An industry leader in food, beverage, health, biosciences and sensorial experiences, we create essential solutions - from global icons to unexpected innovations and experiences. Equal parts outspoken and analytical, our international collective of thinkers working with...


  • Sant Joan Despí, Barcelona provincia, España Essity A tiempo completo

    **Senior Management Assistant to Vice President Planning & Logistics** **About the role**: Do you enjoy creating clarity and structure that empowers leadership to focus on what matters most? Are you ready to contribute to global logistics through precision, collaboration, and trust? As Senior Management Assistant, you will provide high-level, proactive...


  • Toledo, Toledo provincia, España Dunson & Associates A tiempo completo

    ** **Assistant Plant Manager Summary**:The Assistant Plant Manager is responsible for all plant activities,for meeting production schedules and producing a product in accordance with customer requirements while maintaining maximum production and minimum costs. **Assistant Plant Manager Responsibilities**: - Responsible for managing the overall Plant...

  • Ice Cream Pa

    hace 5 días


    Viladecans, Barcelona provincia, España Unilever A tiempo completo

    **Ice Cream Job Title: Ice Cream PA & Events** **Scope**: Local **Location**: BCN - Viladecans **Terms & Conditions**: Full Time The Ice Cream division at Unilever is preparing to stand on its own, aiming to become an independent, EUR 8.3 billion publicly listed company by the end of 2025. We’re on a mission to create the ultimate snacking company. A...

  • HR & Culture Assistant

    hace 2 semanas


    Toledo provincia, España Thorgate A tiempo completo

    **Description** Thorgate is looking for a creative and ambitious HR & culture assistant to join our team to help with our group's constant growth, building the culture and to move towards becoming our new talent hunter/HR manager. **What we offer** - Immense personal & professional development opportunities. - A brilliant, supportive, multinational team to...