Annual Meeting Manager

Description
- Are you looking for a job where you can make a difference and work in a non-profit? Would you like to be a part of an ambitious and international organisation on the cutting edge of science? Then this position might be right up your alley.- The EBMT is a non-profit medical and scientific organisation which hosts a unique patient registry providing a pool of data to perform studies and assess new trends.**Our mission**
- Save and improve the lives of patients with blood-related disorders.**Your mission**
- Oversee **all elements of the Annual Meeting of the EBMT**, the flagship event of the association.**Responsibilities and Tasks**
- ** Development and tracking** of the timeline of operations, and ensuring all activities are conducted timely.
- ** Provide support** to the Sponsorship Unit for the fundraising of the congress.
- ** Coordinate **all** contracted suppliers **with the Annual Meeting.
- ** Oversee **and **control **the Annual Meeting **budget**.
- Manage the bid process for **future host cities.**:

- ** Manage the Annual Meeting Unit staff (currently 4 employees)**: provide leadership to achieve the **goals **of the organization, and supervise the **day-to-day operations** of the unit. Responsible for** hiring, training, and motivating staff, supporting them with career development. **Review **key indicators** and **performances **through the **evaluation process, and approve leave requests.**:

- Collaborate with the **other Unit Managers.**:

- Represent EBMT with **stakeholders**.

**Requirements**:

- **University degree **in a related field.
- Minimum **3-5 years** of experience scheduling and organizing small through to large-scale events.
- ** Project management **experience
- Experience in a **customer-facing role**:

- ** Team management **experience
- Intermediate MS Word, Excel, and Outlook
- ** Fluent English** both spoken and written
- Ability to communicate effectively with people in a multicultural/multilingual environment
- Strategic and analytical thinking. Team leader. Initiative and innovation. Quick learner with the ability to work under pressure and meet deadlines. Ability to work simultaneously on different projects and prioritize efficiently when multiple demands are present. Ability to adapt to unexpected challenges, and solve problems. Attention to detail. Negotiation skills.
- Willingness to travel to national & international venues (approx.15-20 days per year)
- Willingness to work a flexible schedule

Desirable- Master in Event management
- Experience in Professional Congress Organizer supporting Associations Congress
- Experience organizing events in the healthcare sector
- Knowledge of EBMT and JACIE’s activities and general educational issues
- Use of databases
- Fluent in Spanish both spoken and written

What we offer- Be part of a** non-profit society** where you can make a difference.
- Work alongside a **multicultural and diverse international team.**:

- ** Hybrid model **based at Barcelona EBMT offices 2 days per week and working remotely 3 days.
- ** Full-time position** and **indefinite contract** (37.5 hours working week).
- ** Flexible working hours** (starting from 8 to 10 am and finish accordingly).
- ** 26 days of vacation per year.**:

- ** Salary: 43,231.00 - 50,343.00 gross/year (depending on previous experience).**

Additional Benefits- Private **health insurance.**:

- Monthly supplement to support **nursery costs.**:

- ** Support in training **and professional development.
- Some foreign travel.
- After 1 year of work with us, you will receive a **one-off payment of 800 euros** gross to help you set up your home office.

**Location (Hybrid)**

Location (Hybrid)