Administrative and Financial Assistant 20240104

VHIR-RRHH-FOR-003_vs01_

TheVall d'Hebron Research Institute

(VHIR) is a public sector institution that

promotes and develops the research,

innovation and biosanitary teaching of the

Vall d’Hebron University Hospital. Through

the excellence of our research, we identify

problems of society and we contribute to

spread them around the world.

In April 2015, the **Vall d’Hebron**

**Research Institute (VHIR) **obtained

the recognition of the European

Commission **HR Excellence.**

This recognition proves that VHIR

endorses the general principles of the

European Charter for Researchers and

a Code of Conduct for the Recruitment

of Researchers **(Charter & Code)**.

**VHIR embraces Equality and**

**Diversity. As reflected in our values**

**we work toward ensuring inclusion**

**and equal opportunity in**

**recruitment, hiring, training, and**

**management for all staff within the**

**organization, regardless of gender,**

**civil status, family status, sexual**

**orientation, religion, age, disability**

**or race.**

**Administrative and Financial Assistant**

**Rare Anemias Disorders Research Laboratory**
The Vall d’Hebron Research Institute (VHIR) offers a vacant position for an experienced Administrative and Financial
Assistant in the Research Group on Rare Anemias Disorders in Barcelona.

Dr Mar Mañú Pereira, head of the Rare Anemias Disorders Research Laboratory, is leading the delivery of several high

impactful national and European Research projects.

In this context, we are looking for a responsible Administrative and Financial Assistant who will support the team of the

Rare Anemias Disorders Research Line for the smooth running of operations in all projects. Duties of the Administrative

Assistant will include providing support to our managers and employees (organization of agendas and meetings, making

travel arrangements, assisting the team in expenses reimbursements, dealing with external providers ), assisting in daily

office needs (office supply), processing and keeping track of all invoices (expenses and income), and providing additional

support on an ad-hoc basis for clerical tasks.
- VHIR-RRHH-FOR-003_vs01_

TheVall d'Hebron Research Institute

(VHIR) is a public sector institution that

promotes and develops the research,

innovation and biosanitary teaching of the

Vall d’Hebron University Hospital. Through

the excellence of our research, we identify

problems of society and we contribute to

spread them around the world.

In April 2015, the **Vall d’Hebron**

**Research Institute (VHIR) **obtained

the recognition of the European

Commission **HR Excellence.**

This recognition proves that VHIR

endorses the general principles of the

European Charter for Researchers and

a Code of Conduct for the Recruitment

of Researchers **(Charter & Code)**.

**VHIR embraces Equality and**

**Diversity. As reflected in our values**

**we work toward ensuring inclusion**

**and equal opportunity in**

**recruitment, hiring, training, and**

**management for all staff within the**

**organization, regardless of gender,**

**civil status, family status, sexual**

**orientation, religion, age, disability**

**or race.**

**JOB DESCRIPTION**

**Education and qualifications**:
**Required: -**

Bachelor’s degree in business or accounting or equivalent professional qualification
- Proven experience as an administrative / financial / personal assistant
- Fluent (spoken and written) English

**Experience and knowledge**:
**Required: -**

Strong attention to detail
- Proficiency on Excel and MS suite
- An analytical mindset with problem-solving skills
- Ability to multi-task and prioritize the work
- Strong time management skills
- Excellent written and verbal communication skills
- An easy-going person with human qualities, able to interact with a variety of people

**Main responsibilities and duties: -**

Support the team, in particular the head of the lab, in the day-to-day organization (agenda, organization of

meetings, drafting of detailed minutes, expenses reimbursements, travel arrangements )
- Under the supervision of the Operations manager of the group, follow income and expenses, reconcile financial

reports, handle invoices and payments
- Order supplies, be in contact with external suppliers, and work on public tenders
- Develop and maintain a filing system and documents to follow up on different activities
- Provide additional support to the team on an ad-hoc basis for clerical tasks
- VHIR-RRHH-FOR-003_vs01_

TheVall d'Hebron Research Institute

(VHIR) is a public sector institution that

promotes and develops the research,

innovation and biosanitary teaching of the

Vall d’Hebron University Hospital. Through

the excellence of our research, we identify

problems of society and we contribute to

spread them around the world.

In April 2015, the **Vall d’Hebron**

**Research Institute (VHIR) **obtained

the recognition of the European

Commission **HR Excellenc