Meeting Planner

hace 2 semanas

Barcelona, España Grand Hyatt Barcelona A tiempo completo

Summary

We are seeking a dedicated and detail-oriented Meeting Planner to join our Events Department for a fixed-term position covering maternity leave. This role offers an exciting opportunity to support the planning and coordination of a variety of events, working closely with the team to ensure seamless execution during this period.

**Key responsibilities**:
**Event Planning & Coordination**:

- Planning and organizing events, including meetings, conferences and banquets.
- Liaise with clients to understand their event needs and preferences, and translate them into detailed event plans.
- Coordinate with internal departments (F&B, Housekeeping, Front Office, etc.) to ensure all aspects of the event are executed flawlessly.

**Client Relationship Management**:

- Serve as the primary point of contact for clients during the event planning process.
- Conduct site visits and walkthroughs with clients to showcase event spaces and discuss arrangements.
- Manage client communications, providing timely updates and addressing any concerns.

**Logistics & On-Site Management**:

- Oversees event setup, including room arrangements, audiovisual equipment, decorations, and catering services.
- Ensure that all event logistics are handled efficiently and that the event timeline is followed.
- Troubleshoot any issues that arise during events to ensure a seamless experience for clients and guests

**Post-Event Review**:

- Conducts post-event evaluations with clients to gather feedback and identify areas for improvement.
- Prepare reports on event outcomes, client satisfaction, and financial performance for review by senior management.

**Qualifications**:

- Preferably a Diploma / Bachelor’s degree in Event Management, Hospitality, or a related field.
- Proven experience in event planning, with a focus on corporate and social events.
- Strong organizational skills and the ability to manage multiple tasks and deadlines.
- Excellent communication and interpersonal skills.
- Ability to work under pressure and adapt to changing circumstances.
- Flexibility to work evenings, weekends, and holidays as required by event schedules.

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