Executive Assistant

Role Description

This role is to provide highly capable and efficient administrative support for a group of FNZ executives and therefore positively impacting on the efficiency of their teams. The role will additionally support the FNZ Admin team by providing resource cover and supplementary capacity as required to ensure optimum running of the business.

Specific Role Responsibilities- Be responsible for the executives’ diaries, undertaking extensive diary management.- Become familiar with the executives’ workload in order to assist efficiently.- Familiarise yourself with executives’ internal/external clients & direct reports; be available to support the executives teams as required.- Organise key documents and files.- Attend executives’ staff meetings as required - publish agendas, action items/minutes.- Monitor post event/ meeting objectives and actions and provide updates to the executives.- Pro-active follow up to ensure tasks have been executed as previously agreed and planned.-
- Manage travel for executives using internal processes.- Procurement processing- Reconciliation of the executives’ monthly corporate credit card statements.- Processing personal expenses for the executives, which may include personal expenses for Non-Executive Directors; Provide ad-hoc personal assistance.- Assist with ensuring the office environment is kept running at the level required for a delivery focussed company.- Assist with on-site Board Meeting preparation and provide on-site support when required.- Undertake Fire Marshal and First Aider Training as required.- Within the admin team it is required that the individual provides reception cover for lunchbreaks and holidays.- Undertake any other projects/ tasks as may be reasonably required to facilitate the smooth operation of the company.- Undertake Risk and Compliance Training

Experience required- Previous experience of working in a software development/FS environment would be an advantage.- Minimum of 5 years’ experience in a PA/EA role.- Motivated to exceed expectations, and ability to represent company image & values.- Proactive.- Eye for detail and perfectionists view of service standards.- Able to manage people and service providers.- Good problem solver - logical and reactive in response to unexpected queries/circumstances.- Must demonstrate flexibility to get involved in tasks at all levels.- Must demonstrate flexibility and adaptability to juggle a range of different tasks and work extra hours to meet deadlines as required.- Relationship building skills essential for staff, customers, service providers.- A good working knowledge of Word, Excel and PowerPoint is required.- Confident, and able to take initiative given client and delivery-focused environment.- Independent, self
- directing and delivery focused working style.- Good team communication skills, confident in dealing with internal and external clients.- An understanding of confidentiality issues and the use of discretion.- English and Spanish fluent- French and/or German are an asset

About FNZ Culture

Our culture is what drives us. It's at the heart of who we are and everything we do. It's what inspires, excites and moves us forward. Our ambition is to create a culture for growth, one that opens up limitless opportunities for our employees, customers and the wider world. At FNZ we know that great impact is only possible with great teamwork.

That’s why we value the strength and diversity of thought in our global team.

The FNZ Way is the cornerstone of what we do. It is comprised of four values that set the standard for how everyone at FNZ interacts with each other, with our customers, and with all our diverse stakeholders around the world.

Customer obsessed for the long-term Think big and make an impact Act now and own it all the way Challenge, commit and win together

Read more about The FNZ Way and our values:
Opportunities- Right from day one, you will work alongside exceptional, multicultural teams - experts in their respective fields - who will inspire and challenge you to make your greatest impact.- Be part of a highly successful, rapidly growing, global business that is leading the delivery of financial services via cloud computing and partners with some of the world’s largest companies;- Working in a flexible and agile way that meets the needs of the business and personal circumstances;- Remuneration, significant financial rewards and career advancement is based on individual contribution and business impact rather than tenure or seniority;- We provide global career opportunities for our best employees at any of our offices in the UK, EU, US, Canada, South Africa and APAC.

Commitment to Equal Opportunities

At FNZ, we recognise that diversity, equity and inclusion are important factors contributing to our success. We embrace the unique perspective and capabilities of our current and future employees, which will help us continue to drive innovation and achieve our business