Office/Administration Manager

OverviewONLY FOR RESIDENTS IN SPAIN Please read this job description carefully and follow the application instructions at the end of the offer. ¿Tiene su CV preparado? Si es así y confía en que este es el puesto ideal para usted, asegúrese de enviar su solicitud lo antes posible.Job Description We are looking for a reliable, well-organized, and detail-oriented Office Manager to join Influencity and support the day-to-day administrative and operational needs of the company. This is a support-focused role, ideal for someone who enjoys keeping things organized, following up on tasks, and helping teams work smoothly together. You will take care of administrative tasks, client invoicing and payment follow-ups, supplier payments, and general coordination, while acting as a friendly and trustworthy point of contact for the team. We are a flexible, people-first company and we are looking for someone who values structure and responsibility, but who also feels comfortable in a calm, trust-based, and collaborative environment. This is not a high-pressure or senior managerial role, but a key support position that helps everything run smoothly. This position will initially be part-time, with flexible working hours. The scope of the role may evolve over time depending on company needs and mutual fit. We work under a flexible hybrid model. Most tasks can be done remotely, but occasional on-site presence at our Madrid office will be required to support office-related needs or specific moments depending on the company\u2019s rhythm. On-site attendance is not fixed or weekly.Key ResponsibilitiesSupport day-to-day office and administrative operations.Handle client invoicing and follow up on pending payments.Manage supplier invoices and payments.Keep administrative, financial, and client records organized and up to date.Coordinate with our external accounting and administrative agency.Organize and maintain digital and physical documentation.Provide administrative support to the team when needed.Support basic HR-related tasks and internal processes.Help coordinate internal activities, events, and team initiatives.Provide punctual on-site support when required under the hybrid model.Act as a supportive point of contact that helps keep the team connected and aligned.Must-have SkillsetExperience in office management, administration, or operations roles.Experience with invoicing and payment follow-ups.Organized, detail-oriented, and reliable.Strong sense of responsibility and follow-through.Comfortable working independently and managing routine tasks.Clear and professional communication skills.Fluent in Spanish and English.Available for an initially part-time role.Available for occasional on-site presence in Madrid.Soft-skillsNaturally detail-oriented and careful with information.Supportive, team-oriented, and willing to help others.Comfortable in flexible and evolving environments.Proactive and solution-focused.Discreet with sensitive and confidential information.Positive attitude and willingness to learn.Interested in being involved and feeling part of a close-knit team.Why Influencity?At Influencity, you\u2019ll be part of a fast-growing company where learning and professional development are part of our culture.Work in a rapidly expanding company with exciting challenges.Flexible hours & remote work in a results-oriented environment.Extra time off: December 24th & 31st, plus your birthday Choose your laptop: MacBook or Windows (Lenovo, HP, Dell).High-trust work culture with autonomy and ownership in your role.Career development opportunities: Performance reviews twice a year.Young, dynamic team with a "let\u2019s make it happen" mentality.Competitive salary based on skills and experience.Employee benefits package (transport, training, meals, gym membership discounts, childcare and more).Medical & dental insurance.Language classes in working hours.About UsFounded in 2014, Influencity is the most complete AI-powered influencer marketing platform in the market. With over 70M influencers in our database, we provide brands and agencies with a full stack of solutions to manage campaigns at scale. Our mission is to become the global leader in influencer marketing. To achieve this, we need an exceptional team that thrives on growth, collaboration, and innovation. At Influencity, we believe in supporting each other, overcoming challenges together, and continuously improving—both individually and as a team.If this sounds like you, THIS IS YOUR TEAM We\u2019re excited to meet youHow to Apply?Send us your Resume/CV to respond to these 3 questions in your email: Why do you want to work at Influencity? What value can you offer to Influencity? Why do you think that we should hire you? #J-18808-Ljbffr