Office Manager
hace 7 días
As BikeBusinessHUB we connect, empower, and inspire open-minded professionals to scale their bike business in Europe. With over 20 years of market experience, we recruit suitable employees for bicycle brands and manufacturers, connect bike start-ups with suitable investors, and help companies to find profitable business partners. As we are currently scaling our business, we have the opportunity for an open minded and hands-on person to coordinate our marketing and office management activities. Administration: Manage and control the invoicing process (prepare contracts and invoices, follow-up of payments). Send all invoices to the gestoría at the end of the month. Manage internal budgets and keep overview/reporting. Manage bank accounts, payments and receivables. Implement admin tool(s) for better operations. Coordinate convocatorias, funds requests, subsidy applications. Save and store all relevant documentation in the organizational cloud and CRM system. Office Management: Coordinate the smooth daily operations of the BBH office by maintaining materials stock, managing utilities, internet, etc. Make sure the space is tidy, clean and all the necessary materials and features are available. Be the central office contact person for team members and visitors/clients. Be point of contact and problem solver – for any third party (IT, providers, lawyers, etc.). Founder and Team Assistance: Manage the central BBH email addresses and inboxes. Coordinate and run weekly team meetings. Handle team logistics: arrange travels, hotel, flights, daily diet budget, expenses. Together with HR, organize team events. Lead entry and coordination of the client pipeline of Mallorca Cycling HUB. Develop a local community and network of Mallorca Cycling businesses, interact with local industry and governmental stakeholders. Organize local events related to the Mallorca Cycling Hub community. Work actively together with Marketing for good and consistent online presence. Assist in organizing consultancy and MICE events for clients on the island (e.g., dealer days, product presentations, training sessions). We are looking for... Marketing, communications, or business management studies (or similar). 2-3 years of working experience in similar administrative, marketing or assistant roles. Spanish native or similar level, English business proficiency. German and/or any other language are a plus. (Self) Structured and process-oriented – capable of overseeing different tasks and problems at the same time. Strong initiative and forward-thinking attitude, tackling challenges in a very solution-oriented manner. You are a humble person, eager to learn and capable to work in international team dynamics. You are a good networker and have persuasive and precise communication skills. Up-to-date software skills and technological understanding, as well as the usage of CRM systems and social media. A strong affinity to the bicycle or sports industry, or sustainable mobility is desirable. Based in Mallorca. BikeBusinessHUB offers you a job with diverse responsibilities in the rapidly growing active mobility industry. With us you will learn about sustainable mobility, how a start-up is run and how strong teamwork achieves great results. But this is not all We value self-initiative and want you to bring your ideas to the table. Our international team in Palma de Mallorca is looking forward to welcoming you. #J-18808-Ljbffr
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