Operations Coordinator
hace 1 mes
Job Title : Operations Coordinator
Location : Remote (CST Timezone)
Work Schedule : Monday - Friday, 8 AM to 4 PM CST
Job Description :
We are seeking an Operations Coordinator to manage and optimize the operations of our vehicle fleet. The ideal candidate will be highly organized, detail-oriented, and adept at handling multiple tasks concurrently. As the Operations Coordinator, you will play a key role in overseeing various aspects of the fleet management.
Key Responsibilities :
Fleet Operations Management :
Oversee day-to-day vehicle fleet operations, ensuring proper assignment, maintenance, and efficient utilization
Monitor vehicle usage, performance, and regulatory compliance
Coordinate and schedule routine audits to ensure compliance and safety standards are met
Schedule vehicle wrapping and build-out to maintain brand consistency and visibility
Optimize fleet management by managing oil change intervals, recalls, and license/registration renewals
Vehicle Maintenance and Repairs :
Arrange and oversee routine maintenance and repairs to minimize downtime and optimize performance
Track maintenance schedules to ensure timely servicing and prevent breakdowns
Address vehicle issues promptly to minimize downtime and ensure safety
Driver Coordination :
Provide drivers with necessary information, instructions, and support
Address driver concerns and resolve issues related to vehicle performance or usage
Documentation and Compliance :
Keep track of vehicle purchases and sales, ensuring accurate records and documentation
Maintain accurate records of vehicle information, including registration, insurance, and maintenance history
Investigate accidents and incidents involving fleet vehicles
Process paperwork related to insurance claims
Cost Management and Budgeting :
Monitor and analyze fleet-related expenses, including fuel, maintenance, repairs, and insurance, and address outliers
Identify opportunities for cost savings and efficiency improvements
Report on budget performance and provide recommendations for optimization
Manage gas budget, users, and fuel usage through the Wex business gas portal to optimize fuel efficiency and cost-effectiveness
Technology and Systems Management :
Utilize fleet management system to track vehicle locations, maintenance schedules, and performance metrics
Maintain and update vehicle information across various systems, including the Company Equipment List, Enterprise fleet management, ServiceTitan, and Illinois Tollway iPass system
Monitor GPS tracking systems to identify instances of improper use and ensure compliance
Qualifications :
Bachelor's degree in Business Administration, Logistics, or a related field preferred
Proven experience in fleet management or a similar role
Strong organizational and communication skills
Proficiency in using fleet management software and systems
Knowledge of vehicle maintenance best practices and regulations
Experience with insurance claims processing preferred
Ability to work effectively in a fast-paced environment and multitask effectively
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