Executive Assistant

Qualifications:

Education:

A bachelor’s degree in business administration, management, or a related field is often preferred.
Additional certifications in office management, executive assistance, or related courses can be a plus.


Experience:

Proven experience as an executive assistant, personal assistant, or similar role, ideally in a law firm or corporate setting.
Familiarity with legal, accounting, or financial environments is highly beneficial.


Skills:

Strong organizational and time management skills.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and legal/accounting software.
Discretion and confidentiality in handling sensitive information.
High level of attention to detail.
Ability to multitask and prioritize tasks effectively.


Traits:

Trustworthiness, loyalty, and professionalism.
Ability to work under pressure and meet deadlines.
Proactive approach to problem-solving.
Flexibility and adaptability to changing schedules or tasks.
Willing to travel local and international.



Duties and Responsibilities:

Administrative Support:

Calendar Management: Managing your schedule, including setting up appointments, meetings (both professional and personal), and managing deadlines.
Email and Communication Management: Filtering and organizing emails, drafting responses, and handling routine correspondence.
Document Preparation: Assisting with legal and financial documents, reviewing contracts, filing reports, and keeping client records organized.
Travel Coordination: Arranging travel plans, accommodations, itineraries, and meetings for your professional engagements.


Client and Team Interaction:

Client Relations: Handling client inquiries and acting as a liaison between you and your clients, ensuring timely and appropriate responses.
Team Coordination: Supporting the coordination between your firm’s partners, associates, and external parties to streamline project management.
Event Planning: Assisting with the organization of professional events such as board meetings, client presentations, and conferences.


Legal and Financial Assistance:

Legal Research: Conducting preliminary legal research and gathering information as necessary.
Document Filing: Maintaining an organized system for legal files, contracts, and financial records.
Meeting Prep: Preparing case summaries, financial reports, or presentation materials for meetings.


Personal Assistance:

Personal Errands: Managing personal errands such as booking appointments, organizing personal events, or handling family matters.
Confidential Tasks: Assisting in highly sensitive personal matters that require discretion, such as handling financial investments, bank accounts, and personal legal matters.


Project Management:

Task Delegation: Assisting with delegating tasks to other members of the team or vendors.
Project Tracking: Monitoring the progress of ongoing projects and ensuring deadlines are met.
Follow-ups: Sending reminders and ensuring action items are addressed.



Job Type: Full-time
Benefits:

Company events

Supplemental Pay:

13th month salary

Ability to commute/relocate:

Lucena City, Quezon Province: Reliably commute or planning to relocate before starting work (Preferred)

Education:

Bachelor's (Required)

Experience:

Executive Assistant: 1 year (Preferred)

Language:

English (Preferred)

Willingness to travel:

100% (Preferred)

Application Deadline: 10/07/2024Expected Start Date: 10/07/2024
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