Bilingual (Private) Personal Assistant
hace 2 días
Our client, an international UHNW family who have very recently relocated to Madrid, are looking for a proactive and polished Bilingual (Private) Personal Assistant to provide comprehensive support.The remit for this position is wide and will predominantly involve supporting one family member however occasionally extends to more. Responsibilities include (however are not limited to):Private Agenda management: Coordinating meetings, restaurant booking, medical appointments, confirming event attendance, close coordination with international Personal Assistant (Eastern time zone) for cohesionAct as key contact for all administrative matters in SpainTravel management: point to point travel arrangement: coordination of drivers across various countries as well as private aviation. Providing complete itineraries and managing visas, passports, etc.Complete administration for three households (Madrid and two international properties in English speaking locations): managing household staff, gardeners, utilities, security, insurance, repairs, sourcing items for properties, etc.Finance: Managing expenses and basic reconciliation, basic payments to service providers as well as liaising closely with Swiss Wealth Management firm for household payroll and larger paymentsProject management: overseeing renovations (liaison with architects) or upgrades to properties. Support and coordinate various initiatives, ensuring timely completionCorrespondence Management: Assist with preparation and responses to correspondence accordingly and according to necessary protocol (English and Spanish)Event management: coordinate family events, meetings or special occasionsCoordinate purchases for individuals and relevant supplementary documentation, deliveries, returns, managing and tracking shipments etc.Manage documentation: preparation of relevant documentation, filing and management of paperwork (for both business and personal affairs)Oversee and coordinate relevant insurance policiesAd hoc requests and personal errands for individualsCandidates must have a complete bilingual level of English/Spanish, whilst additional languages will be viewed favourably. A relevant University degree and at least 5-10 years prior experience in a Private PA/Family Office environment are prerequisites for this role. The chosen candidate must be Tech native/savvy (iPhone, Mac, Google Workspace, Microsoft 365, VC Software, etc.).The ideal candidate will be discreet, well organised and pay exceptional attention to detail. They will be of sound judgement, able to build trust and act appropriately with high profile individuals. Local knowledge and contacts will stand the chosen candidate in good stead for this position. Utmost discretion and strict confidentiality are paramount for this role.Contract - Permanent (subject to trial period)Salary - Dependent on experienceTimetable - Broadly 09.00 - 18.00h, although flexibility requiredHybrid/On site: Hybrid: Mainly from residence but some flexibility offeredFlexibility for occasional travel (New York & Europe) requiredReferrals increase your chances of interviewing at Victoria Selection & Search by 2xGet notified about new Personal Assistant jobs in Madrid, Community of Madrid, Spain .#J-18808-Ljbffr
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Bilingual (Private) Personal Assistant
hace 12 minutos
madrid, España Victoria Selection & Search A tiempo completoOur client, an international UHNW family who have very recently relocated to Madrid, are looking for a proactive and polished Bilingual (Private) Personal Assistant to provide comprehensive support. The remit for this position is wide and will predominantly involve supporting one family member however occasionally extends to more. Responsibilities include...
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Senior Personal Assistant
hace 7 días
madrid, España Family Office A tiempo completoOverview Remote Personal Assistant (English & Russian Fluent) A highly dynamic and fast-paced Private Family Office is seeking an exceptional Remote Personal Assistant to support our senior executive across a wide range of personal and lifestyle matters. This is a role for someone who not only executes, but thinks, prioritizes, and delivers at a world-class...
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Madrid, España Victoria Selection & Search A tiempo completoOur client, a Madrid based Family Office is looking for a Bilingual Personal Assistant, to support family members with personal and office tasks. Responsibilities will include (but are not limited to): - **Assistance for Family** - Elements of diary management for various family members (corporate and personal meetings/engagements, restaurant bookings...
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Bilingual Executive Assistant
hace 1 semana
Madrid, España Victoria Selection & Search A tiempo completoA global leader in M&A is seeking a Bilingual Team Assistant to support their Investment Banking team in Madrid. This role requires coordination of meetings and extensive travel bookings. Candidates must be bilingual in English and Spanish, possess strong organizational skills, and ideally have a university degree. The position offers a hybrid work model but...
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Executive Personal Assistant to CEO — Discretion
hace 2 semanas
Madrid, España Bain and Gray A tiempo completoA leading executive recruitment firm in Spain is seeking a Personal Assistant to the CEO. The role involves managing the CEO’s personal logistics and ensuring seamless operation in their personal domain. The ideal candidate will have a strong background as a Personal Assistant and be bilingual in English and Spanish. Discretion, trustworthiness, and...
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Bilingual Executive Assistant
hace 6 días
Madrid, España Victoria Selection & Search A tiempo completoOur client, an international technology-driven company is looking for a Bilingual Executive Assistant to support senior corporate leaders while also supporting office management activities if needed. Providing direct Executive Assistant support to senior Corporate leaders, with occasional support to additional stakeholders within a Corporate team to...
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Personal Assistant
hace 2 días
Madrid, España Bain and Gray A tiempo completoPersonal Assistant to the CEO VB7153 Location: Barcelona, Spain 50-60 Euro + benefits Please note this role is based in Barcelona, Spain and requires a fluent Spanish speaker About the Role This role exists to ensure the personal, household, and family domain of the CEO operates seamlessly, with a level of discretion, reliability, and anticipation that...
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Executive Personal Assistant to CEO — Discretion
hace 2 semanas
Madrid, España Bain and Gray A tiempo completoA leading consulting firm in Madrid is seeking a Personal Assistant to the CEO. This role is crucial for ensuring the seamless management of personal and household logistics while allowing the CEO to remain focused on professional matters. Candidates should have a strong PA background, be bilingual in English and Spanish, and possess exceptional...
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Private Banker Assistant
hace 3 días
Madrid, España Lombard Odier Group A tiempo completoPrivate Banker Assistant (6-month contract) page is loaded## Private Banker Assistant (6-month contract)locations: R A career at **Lombard Odier** means working for a renowned global wealth and asset manager, with a strong focus on sustainable investing. An innovative
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Madrid, España Elesta A tiempo completoA dynamic Private Family Office is seeking an exceptional Senior Remote Personal Assistant fluent in English and Russian to support a senior executive. This fully remote role requires over 5 years of experience and the ability to manage sensitive tasks with discretion and precision. Key responsibilities include coordinating personal matters, managing...
